INTERNATIONAL SUPPORT SPECIALIST

Quantum Research International; Huntsville (AL); On-site; USD 70,000 - 95,000; Full time

Job summary

Quantum Research International in Huntsville, AL seeks an HR International Support Specialist to provide HR and administrative support for Army DoD programs. Responsibilities include onboarding, timekeeping, staffing trackers, awards, and training coordination.

Active Secret clearance and strong MS Office skills required; candidates must handle confidential information with discretion. The role supports the ICO office and requires collaboration with HR, leadership, and recruitment teams to

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Active Secret security clearance required.
• Experience providing human resources, personnel management, or administrative support.
• Ability to coordinate employee onboarding, out-processing, personnel actions, and workforce tracking.
• Experience maintaining accurate records, reviewing documentation, and preparing reports and briefing materials.
• Strong written and verbal communication skills and the ability to coordinate with employees, supervisors, and leadership.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive personnel information with discretion and maintain confidentiality.

Responsibilities

• Support civilian employee onboarding and out-processing, including welcome packets, orientations, system access coordination, clearing checklists, and personnel records.
• Provide timekeeping and leave administration support using the Automated Time Attendance and Production System (ATAAPS), including tracking timecard completion, reviewing labor charge codes, and coordinating corrections.
• Maintain organizational rosters, personnel trackers, emergency contact information, and staffing updates to support workforce accountability.
• Assist with workforce realignment, reassignments, and developmental assignments by preparing documentation and tracking required actions and deadlines.
• Prepare, review, and track civilian awards, honorary recognition, Time Off Awards, and retirement and length-of-service certificates.
• Coordinate employee training, new employee orientation, mentoring programs, and professional development activities; maintain completion records and compile workforce development metrics.
• Support recruitment and staffing activities by drafting vacancy canvass announcements, coordinating interviews, consolidating evaluation materials, and maintaining staffing trackers.
• Assist with staffing audits, quality reviews, and recruitment case file maintenance in accordance with applicable Army records management requirements.
• Prepare HR staffing packages, reports, briefing materials, and consolidated responses to RFIs; track taskings through completion.
• Assist with maintaining Financial Disclosure Management (FDM) records and tracking annual filing and ethics training requirements.
• Coordinate with HR, manpower, training, and leadership teams to resolve administrative issues and support timely personnel actions in accordance with applicable DoD and Army policies.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

INTERNATIONAL SUPPORT SPECIALIST

HUNTSVILLE, AL, US

Overview:

Quantum Research International, Inc.(Quantum) provides our national defense and federal civilian and industry customers with services and products in the following main areas: 1) Cybersecurity and Information Operations; 2) Space Operations and Control; 3) Aviation Systems; 4) Ground, Air and Missile Defense, and Fires Support Systems; 5) Intelligence Programs Support; 6) Experimentation and Test; 7) Program Management; and (8) Audio/Visual Technology Applications. Quantum's Corporate Office is located in Huntsville, AL, but Quantum actively hires for positions nationwide and internationally. We pride ourselves on providing high quality support to the U.S. Government and our Nation's Warfighters. In addition to our corporate office, we have physical locations in Colorado Springs, CO; Crestview, FL; Orlando , FL and Tupelo, MS.

Mission:

Quantum Research International is seeking an HR International Support Specialist to provide human resources and administrative support to the Department of Army’s Portfolio Acquisition Executive (PAE) Fires, specifically the International Cooperative Office (ICO). The selected candidate will support personnel operations, timekeeping, workforce accountability, and employee training and development to enhance workforce readiness and mission effectiveness in accordance with applicable DoD and Army policies.

Responsibilities:

• Support civilian employee onboarding and out-processing, including welcome packets, orientations, system access coordination, clearing checklists, and personnel records.
• Provide timekeeping and leave administration support using the Automated Time Attendance and Production System (ATAAPS), including tracking timecard completion, reviewing labor charge codes, and coordinating corrections.
• Maintain organizational rosters, personnel trackers, emergency contact information, and staffing updates to support workforce accountability.
• Assist with workforce realignment, reassignments, and developmental assignments by preparing documentation and tracking required actions and deadlines.
• Prepare, review, and track civilian awards, honorary recognition, Time Off Awards, and retirement and length-of-service certificates.
• Coordinate employee training, new employee orientation, mentoring programs, and professional development activities; maintain completion records and compile workforce development metrics.
• Support recruitment and staffing activities by drafting vacancy canvass announcements, coordinating interviews, consolidating evaluation materials, and maintaining staffing trackers.
• Assist with staffing audits, quality reviews, and recruitment case file maintenance in accordance with applicable Army records management requirements.
• Prepare HR staffing packages, reports, briefing materials, and consolidated responses to Requests for Information (RFIs); track taskings through completion.
• Assist with maintaining Financial Disclosure Management (FDM) records and tracking annual filing and ethics training requirements.
• Coordinate with HR, manpower, training, and leadership teams to resolve administrative issues and support timely personnel actions in accordance with applicable DoD and Army policies.

Required Skills and Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant experience, subject to contract requirements.
• Must possess an active Secret security clearance.
• Experience providing human resources, personnel management, or administrative support.
• Ability to coordinate employee onboarding, out-processing, personnel actions, and workforce tracking.
• Experience maintaining accurate records, reviewing documentation, and preparing reports and briefing materials.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills and the ability to coordinate with employees, supervisors, and leadership.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle sensitive personnel information with discretion and maintain confidentiality.

Desired Skills and Qualifications:

• Experience supporting Army or DoD civilian personnel operations.
• Experience with the Automated Time Attendance and Production System (ATAAPS).
• Familiarity with Army personnel policies, staffing processes, and records management requirements.
• Experience supporting employee awards, training, mentoring, or professional development programs.

Equal Opportunity Employer/Affirmative Action Employer M/F/D/V:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by law. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.