INTERNATIONAL SUPPORT SPECIALIST

Quantum Research International Inc; Huntsville (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Quantum Research International, Inc. is seeking an HR International Support Specialist to provide HR and administrative support to the Army's Portfolio Acquisition Executive (PAE) Fires, ICO office.

The role focuses on onboarding, timekeeping, workforce tracking, and development initiatives to enhance readiness and mission effectiveness. The candidate will coordinate with HR, manpower, and leadership to ensure timely personnel actions, compliance with DoD policies, and accurate records

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience.
• Active Secret security clearance is required.
• Experience providing HR, personnel management, or administrative support.
• Ability to coordinate onboarding, out-processing, personnel actions, and workforce tracking.
• Experience maintaining accurate records, preparing reports and briefing materials.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication with stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive personnel information with discretion.

Responsibilities

• Onboard civilian employees and manage out-processing workflows.
• Provide timekeeping and leave administration using ATAAPS.
• Maintain rosters, trackers, emergency contacts, and staffing updates.
• Assist workforce realignment, reassignments, and development tracking.
• Prepare and track civilian awards, Time Off Awards, and certificates.
• Coordinate training, orientations, mentoring, and development metrics.
• Support recruitment by drafting vacancy canvass announcements and coordinating interviews.
• Maintain staffing trackers and conduct staffing audits per Army policy.
• Prepare HR staffing packages and RFIs; track tasks to completion.
• Assist with FDM records and ethics training requirements.
• Collaborate with HR, manpower, training, and leadership to resolve issues.

Skills

Security clearance: Secret

HR administration

Onboarding & offboarding

Timekeeping & leave

Record keeping & reporting

Coordination & communication

Microsoft Office

Discretion & confidentiality

DoD/Army policies knowledge

Attention to detail

Education

Bachelor's degree in HR or related field

Tools

ATAAPS

HRIS systems

DoD records management systems

Job description

Overview:

Quantum Research International, Inc. (Quantum) provides our national defense and federal civilian and industry customers with services and products in the following main areas: 1) Cybersecurity and Information Operations; 2) Space Operations and Control; 3) Aviation Systems; 4) Ground, Air and Missile Defense, and Fires Support Systems; 5) Intelligence Programs Support; 6) Experimentation and Test; 7) Program Management; and (8) Audio/Visual Technology Applications. Quantum's Corporate Office is located in Huntsville, AL, but Quantum actively hires for positions nationwide and internationally. We pride ourselves on providing high quality support to the U.S. Government and our Nation's Warfighters. In addition to our corporate office, we have physical locations in Colorado Springs, CO; Crestview, FL; Orlando , FL and Tupelo, MS.

Mission:

Quantum Research International is seeking an HR International Support Specialist to provide human resources and administrative support to the Department of Army's Portfolio Acquisition Executive (PAE) Fires, specifically the International Cooperative Office (ICO). The selected candidate will support personnel operations, timekeeping, workforce accountability, and employee training and development to enhance workforce readiness and mission effectiveness in accordance with applicable DoD and Army policies.

Responsibilities:

• Support civilian employee onboarding and out-processing, including welcome packets, orientations, system access coordination, clearing checklists, and personnel records.
• Provide timekeeping and leave administration support using the Automated Time Attendance and Production System (ATAAPS), including tracking timecard completion, reviewing labor charge codes, and coordinating corrections.
• Maintain organizational rosters, personnel trackers, emergency contact information, and staffing updates to support workforce accountability.
• Assist with workforce realignment, reassignments, and developmental assignments by preparing documentation and tracking required actions and deadlines.
• Prepare, review, and track civilian awards, honorary recognition, Time Off Awards, and retirement and length-of-service certificates.
• Coordinate employee training, new employee orientation, mentoring programs, and professional development activities; maintain completion records and compile workforce development metrics.
• Support recruitment and staffing activities by drafting vacancy canvass announcements, coordinating interviews, consolidating evaluation materials, and maintaining staffing trackers.
• Assist with staffing audits, quality reviews, and recruitment case file maintenance in accordance with applicable Army records management requirements.
• Prepare HR staffing packages, reports, briefing materials, and consolidated responses to Requests for Information (RFIs); track taskings through completion.
• Assist with maintaining Financial Disclosure Management (FDM) records and tracking annual filing and ethics training requirements.
• Coordinate with HR, manpower, training, and leadership teams to resolve administrative issues and support timely personnel actions in accordance with applicable DoD and Army policies.

Required Skills and Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant experience, subject to contract requirements.
• Must possess an active Secret security clearance.
• Experience providing human resources, personnel management, or administrative support.
• Ability to coordinate employee onboarding, out-processing, personnel actions, and workforce tracking.
• Experience maintaining accurate records, reviewing documentation, and preparing reports and briefing materials.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills and the ability to coordinate with employees, supervisors, and leadership.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle sensitive personnel information with discretion and maintain confidentiality.

Desired Skills and Qualifications:

• Experience supporting Army or DoD civilian personnel operations.
• Experience with the Automated Time Attendance and Production System (ATAAPS).
• Familiarity with Army personnel policies, staffing processes, and records management requirements.
• Experience supporting employee awards, training, mentoring, or professional development programs.

Equal Opportunity Employer/Affirmative Action Employer M/F/D/V: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.