International Operations Agent I

Ait-Worldwide-Logistics; Hebron Estates (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

AIT Worldwide Logistics seeks an International Operations Agent I to coordinate import/export shipments across the USA & Mexico. You will handle customer requirements, prepare quotations, set schedules, and ensure timely loading and arrival of shipments.

In this role you will manage documentation, monitor shipments, and resolve delays while adhering to regulatory standards and company KPIs. Kentucky-based, on-site position with growth opportunities.

Qualifications

• 2+ years of export/import operations experience.
• High School Diploma or GED; Bachelor's degree preferred.
• Knowledge of ITAR, DG or TSA regulations.
• Proficient in CargoWise and Microsoft Office.
• Familiarity with NVOCC, ATA, FAA, CBP and related processes.
• Experience handling shipments documentation and compliance.

Responsibilities

• Qualify shipping requirements and gather details for quotation and operation.
• Prepare profitable quotations and set shipping schedules.
• Coordinate day-to-day import/export operations and document reviews.
• Track delays, damages and issues; resolve customer problems.
• Interact with customers, carriers, ports and international partners.

Skills

ITAR/TSA regs

General computer skills

NVOCC

ATA

FAA

Export regulations

CBP compliance

Education

High School Diploma or GED

Bachelor's degree

Tools

CargoWise

Microsoft Office

Job description

Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact! We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver. means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Overview

The International Operations Agent I will be responsible for coordinating the day to day import/export of international freight forwarding shipments into and out of the USA & Mexico across all modes of international transportation based upon customer request

Responsibilities

• Work with customers to qualify their shipping requirements and obtain all details (regulations, certificates, documentation) necessary for shipment quotation and operating in order to ensure the customer’s request is satisfied.
• Prepare profitable quotations accurately.
• Set shipping schedules and communicate with customers, deliverers, and ports to verify loading, departures and arrivals in a timely manner.
• Coordinate the day to day import and/or export of products, including reviewing orders and documents.
• Track and communicate all delays, damages, problems and work to resolve customer issues.
• Responsible for all aspects of air and/or ocean international operations such as customer service, data entry of shipments, operations and billing.
• Manage all aspects of tracking shipments to ensure shipment is moving as scheduled and update system immediately upon verification. Identify and rectify if a shipment has deviated from its schedule.
• Coordinate recovery/delivery schedules with various cartage agents and international partners.
• Partner with local sales teams to communicate problems to customers, international partners and other stations, as needed.
• Ensure all customers’ SOP instructions are adhered to and AIT KPIs and guidelines are followed and met.
• Ensure all shipments are properly billed within company guidelines and timelines.
• Process and comply with all requirements listed by regulatory agencies.
• Network with corresponding departments to ensure files are billed and posted prior to end of month
• Continuous learning through required compliance training and certifications of software and/or regulations.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

Education

• High School Diploma or GED degree or equivalent (Required)
• Bachelor's Degree degree or equivalent (Preferred)

Experience

• 2+ years Industry experience in export/import operations (Required)

Knowledge, Skills, and Abilities

• knowledge of ITAR, DG or TSA work experience/regulations Medium
• General Computer Skills Medium
• Non-Vessel Operating Common Carrier (NVOCC) Medium
• Actual Time of Arrival (ATA) Medium
• Federal Aviation Administration (FAA) Medium
• Export Regulations Medium
• Customs and Border Protection (CBP) Medium

Licenses and Certifications

• - Cargo-wise within 1-1/2 Yrs (Required)
• - Microsoft Office suite within 1-1/2 Yrs (Required)