Internal Events Lead — Hybrid, Stakeholder Engagement

CIBC US; Chicago (IL); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Incentive pay

Banking benefits

Benefits program

Vacation offering

Wellbeing support

MomentMakers

Purpose Day

Job summary

CIBC in Chicago seeks an experienced Event Coordinator to lead internal events, manage catering, transportation, and logistics, and coordinate with vendors to ensure seamless execution.

The role supports hybrid and in-person events, builds post-event reports, and maintains calendars. Strong organizational and communication skills are essential; familiarity with Kadince and Salesforce is a plus.

Qualifications

• Degree in Hospitality, Communications, Marketing, or related field preferred.
• Experience in event coordination or administrative support is valued.
• Strong communication, planning, and organizational skills.

Responsibilities

• Lead internal event planning of approximately 25-30 internal events per year.
• Manage event set-up, registration and break down.
• Assist with collateral materials and promotional items by coordinating with vendors and tracking orders.
• Lead internal event planning for US Board meetings with catering, transportation, logistics and other tasks.
• Create and track invites (save the date, invites, reminders) and approvals via Kadince.
• Update lists for additional sends and RSVP tracking; prepare weekly summaries for LOB hosts.
• Manage vendor relationships including sourcing, onboarding, performance evaluation, and contract coordination.
• Track event budgets and reconcile expenses; compile post-event reports with attendance, feedback, and budget actuals.
• Support virtual and hybrid event coordination, including platform setup, attendee communications, and technical troubleshooting.
• Inventory of supplies and ensuring return of items; maintain team calendars and mailbox.

Skills

Communication

Time management

Attention to detail

Vendor management

Event management

Collaboration

Microsoft Office

Salesforce

Education

Hospitality/Communications/Marketing degree

Tools

Kadince

Salesforce

Microsoft Office

Job description

CIBC in Chicago seeks an experienced Event Coordinator to lead internal events, manage catering, transportation, and logistics, and coordinate with vendors to ensure seamless execution.

The role supports hybrid and in-person events, builds post-event reports, and maintains calendars. Strong organizational and communication skills are essential; familiarity with Kadince and Salesforce is a plus.