Internal Event Specialist

CIBC US; Chicago (IL); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Incentive pay

Banking benefits

Benefits program

Vacation offering

Wellbeing support

MomentMakers

Purpose Day

Job summary

CIBC in Chicago seeks an experienced Event Coordinator to lead internal events, manage catering, transportation, and logistics, and coordinate with vendors to ensure seamless execution.

The role supports hybrid and in-person events, builds post-event reports, and maintains calendars. Strong organizational and communication skills are essential; familiarity with Kadince and Salesforce is a plus.

Qualifications

• Degree in Hospitality, Communications, Marketing, or related field preferred.
• Experience in event coordination or administrative support is valued.
• Strong communication, planning, and organizational skills.

Responsibilities

• Lead internal event planning of approximately 25-30 internal events per year.
• Manage event set-up, registration and break down.
• Assist with collateral materials and promotional items by coordinating with vendors and tracking orders.
• Lead internal event planning for US Board meetings with catering, transportation, logistics and other tasks.
• Create and track invites (save the date, invites, reminders) and approvals via Kadince.
• Update lists for additional sends and RSVP tracking; prepare weekly summaries for LOB hosts.
• Manage vendor relationships including sourcing, onboarding, performance evaluation, and contract coordination.
• Track event budgets and reconcile expenses; compile post-event reports with attendance, feedback, and budget actuals.
• Support virtual and hybrid event coordination, including platform setup, attendee communications, and technical troubleshooting.
• Inventory of supplies and ensuring return of items; maintain team calendars and mailbox.

Skills

Communication

Time management

Attention to detail

Vendor management

Event management

Collaboration

Microsoft Office

Salesforce

Education

Hospitality/Communications/Marketing degree

Tools

Kadince

Salesforce

Microsoft Office

Job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

Roles and Responsibilities

Event Management

• Lead internal event planning of approximately 25-30 internal events per year


• Manage event set-up, registration and break down


• Assist with collateral materials and promotional items by coordinating with vendors by the placing and tracking of orders and assisting with any troubleshooting

Board meetings

• Lead internal event planning for US Board meetings with catering, transportation, logistics and other tasks

Invite creation, distribution and tracking

• Create items (save the date, invites, reminders) and obtain approvals via Kadince


• Update lists for additional sends by removing invitees who have RSVP’d


• Prepare weekly summaries of RSVPs for Line of Business (LOB) Hosts

Vendor management

• Manage vendor relationships including sourcing, onboarding, performance evaluation, and contract coordination

Event Logistics & Materials Management

• Track event budgets and reconcile expenses post-event


• Compile post-event reports including attendance data, feedback summaries, and budget actuals


• Support virtual and hybrid event coordination including platform setup, attendee communications, and technical troubleshooting


• Material management of Pop-up banners, Tablecloths, Signage and other event items by tracking disbursement and ensuring their return


• Inventory of supplies (name tags, place cards, etc.) and order supplies when needed

Maintain and update

• US Events team spreadsheets and Bank Wide Calendar


• US Events mailbox
  
  
  
  • Check for messages throughout the day and respond or forward to the appropriate US Events colleague
  
  
  
  

Knowledge and Skills

• Degree in Hospitality, Communications, Marketing, or related field preferred


• 2-5 years of experience in event coordination or administrative support preferred


• Strong verbal and written communication, and presentation skills


• Excellent planning and organizingskills


• Strong technical skills: Proficient in Microsoft Office Suite; Familiarity with Salesforce is a plus


• Strong time management skills


• Attention to detail is critical


• Ability to manage multiple priorities in a fast-paced environment


• Experience with Kadince or similar approval workflow tools is an asset

How you'll succeed

• Stakeholder engagement - Focus on each internal event and connect on a personal level to offer an exceptional experience to each stakeholder. Engage in a highly professional atmosphere and deliver trusted advice.


• Problem-solving - Listen, ask questions, and put yourself in the event host’s shoes. Act like an owner by understanding the needs and recommending solutions based on the needs. Remain solution-focused in order to identify opportunities.


• Efficiency – Understand that everyone's time is valuable and effectively complete requests. Strong knowledge of CIBC internal tools, event platforms, and operational processes.


• Computer savvy - Easily navigate and focus on multiple software applications and dual monitors.


• Collaboration - Partner effectively with vendors, LOB hosts, and the broader US Events team to ensure seamless event delivery and a consistent stakeholder experience.

Who you are

• You put our stakeholders first. You engage with purpose to find the right solutions. You go the extra mile because it’s the right thing to do.


• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partners. You achieve trust through respect and authenticity.


• You love to learn. You’re passionate about growing your knowledge, and you know that there is no limit to what you can achieve.


• You’re goal-oriented. You’re motivated by accomplishing your goals and delivering your best to make a difference.


• You engage with your heart and mind. You care about people and you understand different perspectives. You listen and learn from the experiences of others.


• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $70,000.00 - $80,000.00 for the Chicago market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidaysand 401(k), in addition to other special perks reserved for our team members.

Work Environment

Hybrid, 4 days in office, 1 day remote

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.


• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.


• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.


• Subject to plan and program terms and conditions

What You Need To Know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [e-mail]


• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.


• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

IL-120 S LaSalle St

Employment Type

Regular

Weekly Hours

40

Skills

Communication, Conflict Resolution, Critical Thinking, Event Management, Event Planning, Group Problem Solving, Relationship Management, Sponsorships, Teamwork