Hybrid Event Registration Specialist

University of Chicago; Chicago (IL); Hybrid; USD 61,000 - 72,000; Full time

Job summary

University of Chicago seeks an Advancement Event Systems specialist to support registration processes for leadership-level events. You will build Cvent forms, manage registrations, and coordinate with teams across Leadership Engagement, Prospect Development, and Communications.

This role includes troubleshooting, reporting, and on-site event support. Located in Hyde Park with a hybrid schedule, the position requires 2–5 years in nonprofit settings, strong project management, and confidential

Qualifications

• Bachelor's degree in related field required.
• 2–5 years of work experience in a related job discipline.
• Experience with nonprofit management/alumni relations preferred.
• Coursework in project management, business administration, communications, marketing, hospitality management, or nonprofit management.

Responsibilities

• Manages the event registration cycle for a portfolio of Advancement events with oversight.
• Builds and maintains Cvent registration forms and event websites.
• Leads VIP attendance and registration lists with cross-team collaboration.
• Prepares custom registration reports, RSVP tracking, and event data summaries.
• Troubleshoots registration system issues with Advancement Technology team.
• Supports event tech initiatives and onsite registration operations.
• Manages production of event materials and registration collateral.
• Identifies process improvements in event registration workflows.
• Performs other related work as needed.

Skills

Strong organizational skills

Project management

Detail-oriented

Interpersonal & communication

Discretion with confidential info

Education

Bachelor's degree in related field

Tools

Phoenix

Registration tech: Cvent

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

University of Chicago seeks an Advancement Event Systems specialist to support registration processes for leadership-level events. You will build Cvent forms, manage registrations, and coordinate with teams across Leadership Engagement, Prospect Development, and Communications.

This role includes troubleshooting, reporting, and on-site event support. Located in Hyde Park with a hybrid schedule, the position requires 2–5 years in nonprofit settings, strong project management, and confidential