Internal Audit - Executive Assistant

Blackstone; United States; On-site; USD 120,000 - 165,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Discretionary bonuses

Equity potential

Job summary

Blackstone, the world’s largest alternative asset manager, seeks an Executive Assistant to support the Chief Internal Auditor and the Internal Audit team across global offices.

You will manage highly complex calendars, schedule meetings, screen calls, prepare expense reports, greet guests, coordinate rooms, and assist with special projects, all while maintaining discretion and professionalism. This role requires adaptability and strong communication with senior leaders.

Qualifications

• Proactive, solutions-oriented mindset with issue-resolution focus.
• Strong collaboration skills in fast-paced, global environments.
• Excellent written and verbal communication abilities.
• High adaptability and ability to manage competing priorities.
• Maintains confidentiality and professional integrity at all times.
• Attention to detail and strong organizational skills.
• Ownership mindset, able to drive projects through completion.
• Comfort interfacing with senior management regularly.
• Experience with MS Office (Outlook, PowerPoint, Excel).
• Willingness to learn new technologies and tools.

Responsibilities

• Manage highly complex calendars for executives and internal teams.
• Schedule internal and external meetings and coordinate with assistants across regions.
• Answer calls, gatekeep, and be the primary contact for stakeholders.
• Prepare, review, and submit complex expense reports in accordance with policy.
• Greet guests, register them in the visitor system, and coordinate meeting spaces.
• Schedule conference rooms and manage mailings and courier shipments.
• Maintain files and assist with ad-hoc projects and culture initiatives.
• Support additional duties as assigned by leadership.

Skills

Calendar management

Executive support

Discretion & confidentiality

Written & verbal communication

Cross-team collaboration

Gateskeeping

Meeting coordination

Microsoft Office

Tools

Microsoft Office

Concur

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Job Description:

The Executive Assistant role entails working to provide support to the Chief Internal Auditor and other members of the Internal Audit group at Blackstone. The responsibilities of the Executive Assistant include:

• Working collaboratively across Blackstone business groups and within the Internal Audit team, locally and internationally.
• Managing highly complex calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination.
• Answering calls and serving as a gatekeeper and primary point of contact for all internal and external stakeholders.
• Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies.
• Meeting and greeting guests, registering guests in the firm visitor system.
• Scheduling conference rooms for internal and external meetings.
• Ordering supplies as needed; preparing outgoing mail, FedEx/UPS packages as needed.
• Maintaining files for Executive as requested and preparing file folders.
• Coordinating and driving various culture initiatives.
• Working on various ad-hoc special projects.

Qualifications:

Blackstone seeks to hire individuals who are highly motivated, have sound judgment, and have demonstrated excellence in prior endeavors.in addition, the successful candidate will also possess:

• A proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escalated.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and excels in fast-paced, dynamic environments while managing competing priorities.
• Performs duties with the highest level of confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, independently driving projects through completion.
• Comfort interacting with senior management on a regular basis.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$120,000 - $165,000

Actual base salary within that range will be determined by several components including but not limited to the individual’s experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.