Internal Audit Assistant

Buffalo Diocese; Buffalo (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

Buffalo Diocese is seeking an Audit Assistant to provide audit and clerical support to the Internal Audit Staff under the Director of Internal Audit. The role involves preparing audit folders, preplanning, and assisting auditors with field work.

You will generate detailed Excel schedules, review documentation, manage parish annual financial reports, and help with correspondence, mailings, and filing. The position requires an Associate's degree and at least three years in an office setting.

Qualifications

• Associate's degree or equivalent experience.
• At least three years in an office setting.
• Ability to travel throughout the Diocese of Buffalo (valid driver’s license).
• Ability to maintain confidentiality.
• Microsoft Excel and Word.
• Microsoft Access, if possible.

Responsibilities

• Provide audit and clerical support to Internal Audit Staff.
• Prepare audit folders and assist auditors with field work.
• Create Excel schedules for special reviews and organize supporting documentation.
• Process routine and confidential correspondence and financial documents for Internal Audit.
• Maintain databases for Parish information and parish annual financial reports.

Skills

Basic accounting

Confidentiality

Travel ability

Education

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

Brief Job Description:

The Audit Assistant is generally responsible to provide both audit and clerical support to the Internal Audit Staff. The Audit Assistant is responsible directly to the Director of Internal Audit.

Essential Duties & Responsibilities:

• To provide support to the Internal Audit Department, as needed.
• Prepares audit folders for scheduled audits, including preplanning, preliminary test work and as needed, assist auditors with field work.
• Prepare detailed Excel schedules for special reviews; review original documentation, determine relevance and organize supporting documentation copies.
• Processing of routine and confidential correspondence, forms, financial statements, documents, etc., for Internal Audit.
• Research data for various projects as needed.
• Create and maintain databases regarding Parish information; maintain Internal Audit Department files including the Parish Annual Financial Reports.
• Organizes and completes annual mailing to Parishes and Schools: year-end financial reporting to the Diocese; Annual Attestation Letters, and Self-Assessment Questionnaires.
• Monitor and record the return of Parish and School Annual Financial Reports: performs preliminary work, ensures all required records are included and follows-up as needed with Parishes or Schools.
• Input/assist with entering the finalized Parish Annual reports to the DOB system.
• Maintain and update "sample" forms and documents provided to Parishes and Schools.
• Mailing and internal distribution of Internal Audit reports for Parishes and Schools.
• Coordinates messages for auditors when they are unavailable; assistance with return calls as needed, providing specific information or directions; send out standard samples via Email.
• Maintain information on auditor’s locations and the audit schedule. Provide office assistance to Auditors in the field.
• Produce and send Parish 501C(3) letters; assist in locating and sending parish Corporate Title documentation.
• Assists other departments as necessary:
  • Types correspondence as needed for Executive Director of Financial Administration and Accounting Manager
  • Sorts and distributes mail when others are unavailable
  • Miscellaneous filing responsibilities for Finance / Payroll

Qualifications:

Education:

Associate's degree or equivalent experience

Experience:

At least three years in an office setting

Special Requirements:

• Ability to travel throughout the Diocese of Buffalo (valid drivers license)
• Ability to maintain confidentiality
• Basic accounting/bookkeeping
• Microsoft Excel, and Word
• Microsoft Access, if possible

Salary:

$20-$25 per hour, based on experience