Intern - SLAC Administrative Fellowship Program

Stanfordlivetickets; Menlo Park (CA); Hybrid; USD 25,000 - 30,000; Part time

Job summary

SLAC National Accelerator Laboratory offers an Intern position within the SLAC Administrative Fellowship Program. The role supports multiple departments, working on admin tasks, project tasks, and events in a hybrid setting.

You will join a cohort and work cross-functionally on varied projects appropriate to your experience and interests. Your responsibilities include scheduling, travel support, event planning, documentation, and assisting with ad hoc duties.

Qualifications

• Some college coursework in business or related field.
• Strong organizational and multi-tasking abilities.
• Excellent written and verbal communication skills.
• Basic understanding of business processes and admin fundamentals.
• Ability to work with others and provide good customer service.
• Experience with Microsoft Office or Google Workspace, Zoom, Slack or Teams.

Responsibilities

• Scheduling meetings for Directors and Managers.
• Assisting with travel requests or expense reconciliation.
• Planning and executing minor projects and events.
• Supporting in-person, hybrid, and virtual meetings and events.
• Creating or maintaining process documentation and online resources.
• Perform other duties assigned by the supervisor.

Skills

Organizational skills

Communication skills

Microsoft Office

Google Suite

Zoom

Slack

Teams

Problem solving

Education

Some college coursework

Tools

Microsoft Office Suite

Google Suite

Zoom

Slack

Teams

Job description

Working Job Title: Intern - SLAC Administrative Fellowship Program [Level II]
Classification Title: SLAC Intern Students
Job Code: 0901
Hiring Department BSD
Employment Duration: 10 weeks
Work Location: Hybrid

Position Overview:

The SLAC Administrative Fellowship Program provides opportunities for students interested in pursuing a career as an administrative professional to contribute to SLAC’s scientific mission by supporting general business operations for the laboratory. Positions will be assigned to various organizations within SLAC including business offices within SLAC’s scientific directorates and mission support departments. The program will be organized as a cohort of approximately 1 - 4 positions. The cohort will work cross-functionally as a member of an assigned team on a variety of potential projects and tasks. The position will involve projects and tasks of varying levels of complexity based on experience and interest including administrative support, project management, event planning, and various other ad hoc administrative duties.

Your specific responsibilities include:

• Scheduling meetings on behalf of Directors and Managers
• Assisting with travel requests or expense reconciliation processing
• Planning and execution of minor projects and events
• Supporting in-person, hybrid, and virtual meetings and events
• Creating or maintaining process documentation, and/or online resources
• Perform other miscellaneous duties assigned by the supervisor.

Opportunities and Benefits:

• Great resume builder for someone seeking practical administrative professional experience in a scientific and research environment.
• Opportunity to become more closely connected to the Stanford/SLAC administrative and scientific community, as the intern will be working with both students and staff from many different disciplines.
• Opportunity to learn about SLAC and exposure to the work environment in a research and user facility.
• Opportunity to work with engineers, scientists, and technical staff on cutting-edge technologies for next-generation accelerators.
• Note: This is an hourly, non-benefits eligible temporary non-exempt student position (work at 50% full-time equivalent or less), not to exceed 980 hours in six consecutive months. Eligible applicants must be at least 18 years of age, and currently enrolled in an educational program at the College of San Mateo.

To be successful in this position you will bring:

• Some college-level coursework in business administration, accounting, communication, digital media, English, management, marketing, or public and nonprofit administration
• Demonstrated organizational skills and ability to multi-task and complete assignments.
• Excellent communication skills and the ability to interact with other department and laboratory personnel.
• Possess a basic understanding of business processes and administrative fundamentals.
• Demonstrated ability to work effectively with others and provide excellent service to customers in a professional, respectful manner.
• Demonstrated ability to research, reach out to others to gather information, and come up with solutions/suggestions for problem-solving.
• Demonstrated ability to perform work accurately.
• Demonstrated skill with Microsoft Office Suite or Google Suite, Zoom, Slack, and/or Teams

Employee Competencies:

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, and maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, and presented messages.
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Physical requirements and Working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for the environment, safety, and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities:http://wwwgroup.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

Classification Title: SLAC Intern Students

Job code: 0901

Employment Duration: 10 weeks

The expected pay range for this position is TBD per hour.

SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.