Intern - Parks and Facilities

County of San Juan (NM); New Mexico; On-site; USD 17,000 - 21,000; Part time

Job summary

County of San Juan (NM) is seeking a part-time clerical assistant to serve as the primary public and employee contact, performing receptionist and records duties. The role supports daily tasks and archival processes within an office environment.

The position is up to 20 hours per week, with possible extra hours during school breaks. Valid NM driver’s license is required within six months of employment. Work is in-office and includes routine data entry and file management.

Qualifications

• Must currently be a full time high school or college student.
• Valid State of New Mexico Driver's license or able to obtain within six months of employment.

Responsibilities

• Provide courteous customer service and directions to visitors.
• Assist customers with forms and department documents.
• Answer telephone promptly and route calls or relay messages.
• File department documents accurately and securely.
• Maintain confidentiality of department records.
• Receive and distribute mail; handle inter-office mail.
• Process faxes and respond to emails timely.
• Maintain and update office files and documentation.
• Use department software to perform daily tasks and assignments.
• Assist in ordering and stocking office supplies and maintain inventory.
• Provide administrative support to department staff for special projects.

Skills

Customer service

Reception

Clerical tasks

Data entry

Confidentiality

Office software

ERP system

Education

High school or college student

Tools

ERP system

Microsoft Office

Job description

Under close supervision, serves as the primary contact to the public and county employees for inquiries and questions; performs a variety of clerical office, receptionist, and office assistance duties to create, store, retrieve and archive files and records; works closely with department personnel to complete daily tasks; and provides administrative clerical support to the overall operation of the department. This is a part‑time position, working up to 20 hours a week. May be required to work additional hours during school breaks.

• Must currently be a full time high school or college student.
• Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

• Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports, may be required to lift and move 25 lbs., and may be required to file for extended amounts of time.
• May be subject to bending, reaching, kneeling and lifting to retrieve files, records, and reports.
• The noise level in the work environment is usually moderate.
• Work schedule for this position may include working on religious holidays.
• Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position‑specific tasks.

• Provides courteous customer service, assistance, and direction to visitors.
• Assists customers with forms and department documents.
• Answers telephone in timely and polite manner: determines nature of the calls; responds to requests for information; takes and delivers messages or routes calls to the appropriate individual.
• Files all department documents in an efficient, accurate, and timely manner.
• Demonstrates ability to maintain confidentiality of department documents.
• Receives and distributes mail; delivers and picks up inter‑office mail.
• Handles faxes and responds to e‑mails in an appropriate and timely manner.
• Maintains files and related documentation as required.
• Utilizes department software to perform daily tasks and special assignments.
• Assists with ordering and/or picking up office supplies; assists in maintaining and updating office supply inventory.
• Provides administrative support and assistance to department personnel with special assignments.
• Performs other related duties as assigned.