Intern - Administration (Temp)

HealthNet; Bloomington (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

HealthNet is seeking an administrative support specialist for the Homeless Initiative Program (HIP) at Bloomington Health Center. The role involves coordinating data, preparing programs, and handling various clerical duties to support project delivery.

Responsibilities include communication with staff and patients, preparing reports, auditing data, and ensuring timely responses. The position requires independent work, discretion with confidential information, and basic health-literacy

Qualifications

• Requires ability to operate a personal computer using various applications; spreadsheet and/or database software.
• Requires ability to learn departmental functions and specialized terminology.
• Requires ability to work independently and research technical issues with little or no assistance.
• Requires ability to gain knowledge of the organization and department policies and procedures.

Responsibilities

• Plans, prepares and coordinates specific programs and projects.
• Coordinates and directs data collection and disbursement.
• Completes special projects and assignments.
• Performs special projects and/or ongoing assignments unique to the department.
• Tracks progress of projects and assignments.

Skills

Spreadsheet software

Database software

Interpersonal communication

Independent learner

Confidential information handling

Education

Indiana Intern licensure

Job description

Temporary role from August - December 2026

Bloomington Health Center - 811 West 2nd Street, Bloomington, IN 47403

This position provides administrative support for our Homeless Initiative Program (HIP) department. The position assists the department in performing administrative assignments and projects.

Program Planning

• Plans, prepares and coordinates specific programs, as delegated. Analyzes problems and performs problem solving.
• Coordinates and directs data collection and disbursement.
• Completes special projects and assignments.

Special Projects/Assignments

• Performs special projects and/or ongoing assignments unique to the department.
• Coordinates special projects/assignments and tracks progress.
• Supports activities of department by providing various clerical duties as required.

Communication

• Answers technical inquiries relating to departmental programs, projects and assignments.
• Routes incoming calls and directs visitors to the proper person when unable to answer technical questions.
• Places outgoing calls and sets up meetings for the department.
• Apply a minimum of one health literacy method when communicating with patients/clients.
• Drafts correspondence to be sent ensuring the accuracy and appropriateness of the documents(s).
• Ensures director or designate reviews or is aware of highly sensitive or important responses.
• Ensures correspondence is answered in timely manner.

Meetings

Attends meetings and reports on issues and decisions. Follows up on issues affecting the areas of accountability and handles logistics, preparation of agendas and required materials.

Reporting

• May design, develop and format reports and recommend program changes utilizing a microcomputer and various application software packages.

Auditing

• Performs audits of specified data on a regular basis.
• Audit requirements can include electronic audits and physical audits in various centers and program locations.
• Reports findings to department.

Job responsibilities listed above is a summary and does not include other tasks requested by the hiring manager.

Who is HealthNet?

https://www.indyhealthnet.org/

HealthNet is a nonprofit 501 (c) (3) organization of community-based health centers located in Indianapolis and Bloomington, IN Since 1968, HealthNet has improved the health status of the neighborhoods it serves by making quality health services accessible to everyone. HealthNet annually provides affordable health care to more than 61,000 individuals through its network of 9 primary care health centers 5 dental clinics, 9 school-based clinics, a mobile health unit, and additional support services. HealthNet's mission is to improve lives with compassionate health care and support services, regardless of ability to pay.

Requirements

Qualifications, Knowledge, Skills, Abilities

• Currently not sponsoring work visa.
• Requires the ability to operate a personal computer using various applications; spreadsheet and/or database software.
• Requires ability to learn departmental functions and specialized terminology applicable to the departments.
• Requires the ability to work independently and research technical issues with little or no assistance.
• Requires the ability to gain a knowledge and understanding of the organization and department policies and procedures.
• Requires the ability to work with financial figures.
• Requires excellent interpersonal communication skills and the ability to exercise tact and discretion.
• Requires the ability to handle discretionary and confidential information.
• Requires the ability to remain flexible in order to handle and prioritize work from various department staff.
• Requires maintenance of Intern licensure by the Indiana Professional Licensing Agency.

Physical Requirements

• Able to be involved in degrees of prolonged standing, walking, sitting, bending, squatting, and stooping; as well as abilities of repeated bending, stooping, and squatting.
• Able to lift, push, and/or pull light to moderately heavy weight up to 20-30 pounds is a necessary function of this position.
• Able to perform duties during periods of varied and/or prolonged work hours.
• Must be able to read, write, hear, and communicate effectively in the English language by both orally and written.

Why work for HealthNet?

• Competitive Compensation
• Medical, Dental, and Vision Plan
• Short-Term & Long-Term Disability
• Health Savings Account & Difference Card Available within certain medical plans
• Flexible Spending Account
• Life Insurance, AD&D
• Group Accident, Critical Illness & Hospital Indemnity
• Domestic Partner Leave
• Wellness Programs
• 401k Match
• Paid Time Off accumulates at start of employment and available to use.
• Tuition Reimbursement
• Employee Referral program

EQUAL EMPLOYMENT OPPORTUNITY:

HealthNet is an Equal Employment Opportunity Employer and employment decisions are made without regard to race, color, sex, religion, national origin, age, disability, sexual orientation, or any other category protected by federal, state, or local law.