Intermittent Medical Support Assistant (Advanced)

Veterans Health Administration; East Orange (NJ); On-site; USD 48,000 - 62,000; Part time

Job summary

The Veterans Health Administration's VA New Jersey Healthcare System seeks an Advanced Medical Support Assistant for an intermittent position. The incumbent will manage administrative duties for Eligibility, Emergency Room, and Specialty Patient Aligned Care Team, including scheduling, updating demographics, and coordinating transfers.

Requirements include US citizenship, a high school diploma or GED, English proficiency, and no licensure required.

Qualifications

• Must have a high school diploma or GED.
• Proficiency in English (spoken and written).
• U.S. citizenship required for federal employment.

Responsibilities

• Manage administrative duties for Eligibility, ER and Specialty PACT.
• Schedule, cancel, and reschedule patient appointments and consults.
• Enter no-show information and monitor appointment requests from multiple sources.
• Coordinate emergency and non-emergency transfers and registrations.
• Assist with demographics and insurance verification at check-in.

Skills

Appointment scheduling

Interdisciplinary coordination

Patient data accuracy

Education

High school diploma or GED

Job description

The VA New Jersey Healthcare System is recruiting an Advanced Medical Support Assistant for an intermittent position. The incumbent is solely responsible for management of the Administrative duties for the Eligibility, Emergency Room, and Specialty Patient Aligned Care Team. Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience. None
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).
• Licensure/Certification/Registration. None

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

In addition to the basic requirements, candidates must meet the following grade-determining criteria for placement at the grade level specified.

Medical Support Assistant (Advanced), GS-06.

Experience: Must have one (1) year of experience equivalent to the GS-5 grade level, performing duties including but not limited to: independently perform a full range of duties related to the delivery of healthcare services in an inpatient or outpatient setting. Scheduling, canceling, re-scheduling patient appointments and/or consults; entering no-show information; monitoring appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check-in for appointments. Coordinates administrative functions relating to emergency and non-emergency transfers. AND;

Knowledge, Skills, and Abilities (KSAs).

• Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
• Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
• Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

Reference:

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-6.

Physical Requirements

See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.