Alarm Project Coordinator

Allied Fire Protection, LP; Carrollton (TX); On-site; USD 38,000 - 60,000; Full time

Job summary

Allied-Fire-Protection,-Lp in Carrollton, TX is seeking an Alarm Project Coordinator to support construction projects in a clerical capacity. Responsibilities include scheduling coordination with GCs, PO processing, and log maintenance across multiple logs and vendors.

The role emphasizes organization, MS Office proficiency, and adherence to deadlines, with PROCORE experience preferred. A valid driver’s license and strong communication skills are essential.

Qualifications

• High School diploma or GED is required.
• Construction scheduling, PO processing and workflow experience preferred.
• Procore experience preferred; strong MS Office and PDF creation skills.
• Valid state driver's license and clean driving record required.

Responsibilities

• Request construction schedule from General Contractor.
• Maintain Operations Meeting spreadsheet.
• Process Change Orders and maintain Change Order Request Log with deadlines.
• Maintain Workmanship Log for punch list tracking on jobs.
• Lift Rentals - tracking, call off, transfers and enters POs.
• Verify Foreman Packs and Test Packs; follow up on meetings.
• Process & receive Purchase Orders to push to Accounts Payable.
• Set up Job Folders and Job Contracts; issue PO numbers to vendors.
• Ensure time entry for new team members and training completion.

Skills

Communication

Verbal skills

Presentation

Detail-oriented

Organization

MS Office

PDF creation

Driver's license

Education

High School Diploma or GED

Tools

PROCORE

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FULL-TIME Clerical Carrollton, TX, US

6 days ago Requisition ID: 1592

ALARM PROJECT COORDINATOR

JOB DESCRIPTION

Job Responsibilities include but are not limited to:

• Request Construction Schedule from General Contractor
• Maintain Operations Meeting spreadsheet
• Process Change Orders and maintain Change Order Request Log with deadlines for submittal
• Maintain Workmanship Log for punch list tracking on jobs
• Lift Rentals - tracking, call off, transfers and enters POs
• Verify Foreman Packs
• Verify Test Packs
• Follow Ups from Meetings
• Combined notes from Co-CEO, Construction Manager and Estimation Manager
• To Do lists with deadlines for Construction Manager to distribute
• Process Construction contracts
• Job Set Up for Construction contracts
• Set Up Job Folders for Construction
• Issue PO# to vendors
• Process & receive Purchase Orders to push to Accounts Payable.
• Save Materials Quotes – historical data for fab
• Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site

Knowledge:

• High School diploma or GED is required

Work Experience:

• Construction experience, scheduling, PO and process flow experience is a plus
• Similar industry administrative experience is preferred

Skills and Competencies:

• PROCORE experience is preferred
• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products including Word and Excel
• Proficient in PDF creation
• Must have valid state driver's license and good driving record

Physical Requirements

• 100% Office Setting, including sitting, some bending, some lifting, walking and viewing