Interior FF&E Procurement & Project Coordinator

Ellie Aiello Interiors LLC; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Ellie Aiello Interiors LLC is seeking a highly organized Procurement Assistant to support furnishings and procurement across multiple interior design projects. This role handles purchasing, order tracking, vendor communication, project documentation, logistics, and installation coordination from specification through delivery and installation.

The ideal candidate is proactive, detail-oriented, and able to manage deadlines in a fast-paced studio environment, with travel as needed.

Qualifications

• 2–4 years of experience in FF&E procurement, purchasing, interior design, or project coordination preferred but not required.
• Interior design degree preferred but not required.
• Strong attention to detail and organizational skills.
• Excellent time-management and follow-through.
• Proficiency in Microsoft Excel and project tracking.
• Comfortable working with budgets, pricing, markups, freight, and lead times.
• Proactive, solution-oriented, and comfortable resolving problems.
• Ability to manage multiple projects and changing priorities.
• Willingness to travel as needed.

Responsibilities

• Coordinate purchasing and procurement for multiple projects.
• Prepare and review specifications before orders are placed, including quantities, dimensions, finishes, fabrics, pricing, lead times, and shipping details.
• Prepare and issue purchase orders.
• Review order acknowledgments and resolve discrepancies.
• Track orders from purchase through delivery and installation.
• Maintain accurate procurement trackers and project records.
• Communicate with vendors regarding lead times, delays, damages, replacements, and outstanding items.
• Monitor budgets and flag potential issues early.
• Coordinate freight, receiving, delivery, warehousing, and installation.
• Review receiving reports and help resolve damages, shortages, and incorrect items.
• Prepare installation schedules, item lists, and outstanding-item reports.
• Participate and lead installations, punch-list completion, and project closeout.
• Travel as needed for receiving, installations, site visits, and vendor meetings.

Skills

Attention to detail

Organizational skills

Time management

Proactive problem-solving

Communication skills

Budget familiarity

Education

Interior design degree (preferred)

Tools

Microsoft Excel

Project tracking

Job description

Ellie Aiello Interiors LLC is seeking a highly organized Procurement Assistant to support furnishings and procurement across multiple interior design projects. This role handles purchasing, order tracking, vendor communication, project documentation, logistics, and installation coordination from specification through delivery and installation.

The ideal candidate is proactive, detail-oriented, and able to manage deadlines in a fast-paced studio environment, with travel as needed.