Interim Office Manager

Kansas Department of Health and Environment; Kansas; On-site; USD 33,000 - 38,000; Full time

Job summary

Kansas Department of Health and Environment is seeking an experienced Office Manager to support health and environment attorneys. The role includes managing mail and case files, coordinating with agencies, and handling legal documents and schedules.

The position requires strong organizational skills, attention to detail, and experience with office administration. Eligible for benefits, full-time schedule, and competitive compensation.

Qualifications

• High School or GED is required.
• Proficiency with Word, Excel, PowerPoint, and Access.
• Three years of general office, clerical and administrative support experience.
• Proofreading, editing, and attention to detail is required.
• Office management experience including organization, efficiency, consistency, and communication.
• Preferred qualifications include articulating and proficient communication and the ability to establish and maintain effective working relationships.

Responsibilities

• Manage database for incoming and outgoing mail related to cases prior to file opening, transferring information to the appropriate status sheet when a file is opened.
• Determine the appropriate recipient for general correspondence and assign case numbers.
• Prepare and organize case files; manage filing and mailing of legal documents, subpoenas, and exhibits for administrative hearings.
• Contact and schedule witnesses for conferences with agency attorney; forward documents to appropriate staff.
• Track receipts of appeals and deadlines in the calendar system; prepare follow-up letters for delinquent documents.
• Assist with litigation cases: receive filings, route to attorneys, calendar response dates, maintain files.

Skills

Office management experience

Proofreading

Editing

Attention to detail

Articulating and proficient沟沟?

Education

High School, GED

Tools

Word

Excel

PowerPoint

Access

Job description

Job Posting

Job Posting Closes: October 30, 2026

Required documents uploaded by: October 30, 2026

Important Recruitment Information

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well‑being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsorships for this position.

If you are an OPT or STEM OPT applicant, please note that all individuals must maintain valid employment authorization and an unexpired EAD.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I‑9 information to confirm that you are authorized to work in the U.S. For additional information regarding E‑Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

http://www.kdhe.ks.gov/

About The Position

• Who can apply: External (Open to Anyone)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation

• Pay Range: $24.00 - $27.66.
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:
The position (K0220323)

Position Summary & Responsibilities:
Manage database for incoming and outgoing mail related to cases prior to file opening, transferring information to the appropriate status sheet when a file is opened. Determine the appropriate recipient for general correspondence. Assign case numbers to the bureaus as requested. Prepare and organize case files. Manage all preparation, filing and mailing of legal documents, subpoenas, correspondence and exhibits for administrative hearing. Contact and schedule witnesses for conferences with agency attorney. Forward legal documents and correspondence to appropriate agency bureau staff. Mail administrative orders and other legal documents to respondents. Track receipt of appeals. Track agreements and orders within calendar system to ensure proper return to legal office. Prepare follow-up letters for delinquent documents.

Manage all litigation cases - receive all filings; route to appropriate attorney(s); calendar response dates; maintain electronic/paper files.

Manage bankruptcy notices received by agency. Distribute and track to determine agency involvement.

Manage collections: Prepare and submit past due accounts to outside collection attorney. Review and approve documents for filing received from outside attorney, deposit, receipt, and track monies received through outside attorney and through state set-off program.

Assist KORA Officer.

Job Responsibilities may include but are not limited to the following:

Typical Office Manager Duties, including: Provide administrative support for assigned health and environment attorneys including exercising independent judgment in determining the priority and importance of incoming calls and correspondence, handling telephone calls from respondents or outside attorneys regarding cases, explaining the appeal process and forwarding calls as necessary to the agency attorney or bureau staff; working with the Office of Administrative Hearings in forwarding administrative orders, filing legal documents and providing other information as requested by that office. Maintain status reports to ensure attorneys may review status of every case they are assigned at any time. Update attorney's calendars with meetings, conferences, prehearings, hearings and discovery deadlines to protect the bureau from malpractice suits. Copy, file, fax and compile documents and correspondence as necessary. Manage the document storage and retention process, including closing files and transferring files to the Records Center.

Qualifications

• Education:
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State
• Minimum Qualifications:
  • Three years of experience in general office, clerical and administrative support work
  • Word, Excel, PowerPoint, Access
  • Proofreading, editing, attention to detail
  • Office management experience, including organization, efficiency, consistency, and communication
• Preferred Qualifications:
  • Proficiency with articulating and proficient communication
  • Establish and maintain effective working relationships with internal staff

Post-Offer, Pre-employment Requirements

Apply for and obtain necessary authorization to act as a notary for the agency, including authorization to notarize certain legal documents.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions.

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.