Interim Federal Programs and Mental Health Coordinator

Washington Administrative Center; Sapulpa (OK); On-site; USD 60,000 - 90,000; Full time

Job summary

Washington Administrative Center in Sapulpa, OK seeks an Interim Federal Programs and Mental Health Coordinator to support federal program compliance, budgeting, and district/community collaboration for student mental health services.

The role involves coordinating reports, budgets, data analysis, and cross-agency partnerships with district administration, schools, and community providers. Immediate starting date and negotiable 11- to 12-month terms are offered.

Qualifications

• Master's degree in administration, counseling, psychology, social work, or related field is required.
• Experience with federal programs is preferred.
• Strong budgeting skills and financial stewardship.
• Excellent organizational, oral and written communication abilities.
• Experience with multi-disciplinary teams and schools.

Responsibilities

• Coordinate and complete district federal reports/applications and ensure timely submission.
• Coordinate development and monitoring of budgets for Federal Programs.
• Monitor budgets for Federal Programs and ensure fiscal compliance.
• Prepare purchase order requests for federal program expenditures.
• Coordinate ordering, inventory, and distribution of supplies for federal programs.
• Assist with filing federal program claims and compliance.
• Provide technical assistance on federal requirements to district and schools.
• Gather, analyze, and report data on federal programs as needed.
• Participate in meetings to convey or gather information for functions.
• Coordinate wraparound mental health services for students with challenges.
• Provide technical support on mental health services, interventions, referrals, and concerns.
• Coordinate with counseling agencies, caseworkers, probation officers, and community services.
• Collaborate with other agencies to coordinate services.
• Coordinate, support, and oversee district mental health programs.
• Coordinate prevention activities with district and community teams.
• Coordinate mental health awareness activities with partners and schools.
• Identify gaps in mental health services and report findings.
• Report to school board and district administrators periodically.
• Perform other duties as assigned.

Skills

Budgeting

Organizational skills

Oral and written communication

Interpersonal skills

Independent work

Team collaboration

Flexibility

Education

Master's degree in administration, counseling, psychology, social work, or related field

Tools

MS Office

Data reporting tools

Job description

Interim Federal Programs and Mental Health Coordinator

Sapulpa Public Schools Washington Administrative Center - Sapulpa, Oklahoma Open in Google Maps

Job Details

Job ID: 5906027
Application Deadline: Oct 20, 2026 11:59 PM (Central Standard Time)
Re-Posted: Sep 22, 2026 5:00 AM (UTC)
Starting Date: Immediately

Job Description

Job Title: Interim Federal Programs and Mental Health Coordinator

Supervisor : District Administration

Employment Status: 11 or 12-month employee, negotiable

Overtime Status: Exempt

General Responsibilities: The primary responsibilities of the Interim Federal Programs and Mental Health Coordinator are to assist District Administration with ensuring compliance with federal programs, helping prepare reports, and managing budgets, as well as to act as a liaison, consultant, organizer, and key team member among the district, schools, and the community in integrating services, procedures, and protocols to support students with mental health needs and their families. This district-based position helps coordinate federal programs and mental health services.

Qualifications (to include but not limited to):

• A Master's degree in administration, counseling, psychology, social work, or a related field is required.
• Experience working with federal programs.
• Strong budgeting skills.
• Strong organizational skills. Strong oral and written communication skills, including computer experience and basic computer fluency.
• Experience in working with multi-disciplinary teams.
• Experience in working with agencies that provide therapeutic interventions to children and families.
• Experience in working with school personnel and/or in school settings.
• Experience with creating and positively supporting/maintaining systems change.
• An ability to work independently and in cooperation with others.
• Strong interpersonal skills in working with diverse populations.
• Flexibility in assigned work hours.
• A commitment to public health approaches, community collaboration, and client empowerment.
• An energetic and positive approach to the rapidly evolving changes and challenges of a complex workplace.

Responsibilities (to include but not limited to):

• Coordinate and complete districtfederal reports/applications and ensure submission in a timely manner.
• Coordinate the development of budgets for Federal Programs.
• Coordinate the monitoring and amending of budgets for Federal Programs.
• Monitor budget allocations, expenditures, and financial activities to ensure fiscal practices are followed.
• Prepare and/or review, as needed, purchase order requests for federal program expenditures to ensure they are allowable.
• Coordinate the ordering, inventorying, and distribution of supplies, materials, and equipment associated with federal programs.
• Assist with filing federal program claims.
• Support district administrators and building administrators with federal compliance technical assistance regarding requirements.
• Gather, analyze, and report on data associated with federal programs as needed.
• Participate in meetings, workshops, and conferences to convey and/or gather information required to perform functions.
• Monitor and support the communication and utilization of wraparound services for students with mental health challenges or students in mental health crises.
• Provide technical support to schools and communities on mental health services, interventions, referrals, programming, and concerns.
• Support students, families, and schools by coordinating with counseling agencies, caseworkers, probation officers, and community and support services.
• Work with other agencies to share information and coordinate services.
• Coordinate, support, and oversee district mental health programs.
• Coordinate prevention activities with district and community teams focused on engaging and empowering students and families.
• Coordinate collaborative mental health awareness activities with community partners and schools.
• Assist the district and schools in identifying gaps in mental health services.
• Gather the necessary data and report to ensure an accurate, outcome-based program evaluation.
• Collaborate with district administrators, psychologists, and principals to support staff and schools.
• Report information to the school board and/or district administrators periodically.
• When necessary, work with students and families on related services and/or issues.
• Perform other duties as assigned.

Position Type: Full-Time

Contact Information

• Johnny Bilby , Assistant Superintendent
• Washington Administrative Center
• Phone: [phone]
• Email: [e-mail]