Intellectual Property Paralegal

The Phoenix Group; San Diego (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

The Phoenix Group Advisors seeks an experienced Patent Prosecution Paralegal to support attorneys in all aspects of U.S. and international patent prosecution. Hybrid schedule with mandatory in-office presence at least three days per week.

Responsibilities include preparing, filing, and managing patent applications, drafting USPTO documents, coordinating international filings, and maintaining docketing and records in a fast-paced environment. Equal opportunity employer.

Qualifications

• 3–5 years of patent prosecution paralegal experience in a law firm.
• Strong knowledge of U.S. patent prosecution procedures and USPTO rules.
• Experience coordinating international patent filings with foreign associates.
• Proficient with USPTO Patent Center and IP docketing systems.
• Excellent organizational, communication, and time-management skills.

Responsibilities

• Prepare, file, and manage U.S. and international patent applications (provisional, non-provisional, PCT, national-phase).
• Draft, review, and submit USPTO documents, IDSs, assignments, powers of attorney, and related correspondence.
• Coordinate international filings with foreign associates and track global deadlines.
• Maintain accurate docketing of all patent-related deadlines and compliance.
• Serve as contact for attorneys, clients, inventors, and foreign counsel on filing requirements and status.
• Organize and maintain patent prosecution files and electronic records.
• Support portfolio management, including audits, reporting, and special projects.

Skills

Patent prosecution

Paralegal coordination

Time management

Communication

Education

Paralegal certificate

Tools

USPTO Patent Center

IP docketing systems

Job description

Summary: seeking an experienced Patent Prosecution Paralegal to support attorneys in all aspects of U.S. and international patent prosecution. This position requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced law firm environment. Hybrid schedule with mandatory in-office presence at least three days per week.

Responsibilities

• Prepare, file, and manage U.S. and international patent applications, including provisional, non-provisional, PCT, and national-phase filings
• Draft, review, and submit USPTO documents such as Office Action responses, Information Disclosure Statements (IDSs), assignments, declarations, powers of attorney, and related correspondence
• Coordinate international patent filings with foreign associates and oversee global prosecution deadlines
• Maintain accurate docketing of all patent-related deadlines, ensuring compliance with USPTO and foreign jurisdiction requirements
• Serve as a point of contact for attorneys, clients, inventors, and foreign counsel regarding filing requirements, deadlines, and case status
• Organize and maintain patent prosecution files and electronic records in accordance with firm standards
• Support patent portfolio management activities, including audits, reporting, and special projects as needed

Qualifications

• Minimum of three to five years of patent prosecution paralegal experience in a law firm setting
• Strong working knowledge of U.S. patent prosecution procedures and USPTO rules and regulations
• Demonstrated experience coordinating international patent filings and working with foreign associates
• Proficiency with USPTO Patent Center and IP docketing systems
• Exceptional organizational, communication, and time-management skills
• Ability to manage multiple deadlines independently in a fast-paced environment
• Paralegal certificate or equivalent professional experience preferred
• Experience supporting multiple attorneys and managing diverse client portfolios preferred
• Familiarity with patent portfolio management and reporting software preferred

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.