Intellectual Property Legal Project Assistant

Quarles & Brady LLP; Phoenix (AZ); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Supportive work environment

Mentoring and training

Competitive pay and comprehensive bene

Job summary

Quarles & Brady LLP seeks a Legal Project Assistant to support the Intellectual Property Group across multiple offices, including Phoenix, with patent prosecution tasks and general project support.

You will manage workloads, draft and file documents, and coordinate with attorneys, paralegals, and clients, emphasizing accuracy, deadlines, and teamwork in a fast-paced environment.

Proficiency with MS Office and familiarity with USPTO processes are valued.

Qualifications

• Intellectual Property patent prosecution experience is preferred.
• Client billable hour requirement of 1200 with timely time entry.
• Strong organizational skills.
• Excellent communication skills.
• Strong technology skills and willingness to learn additional programs.
• High level of attention to detail.
• Ability to prioritize and handle multiple responsibilities and tasks.
• Highly motivated and a self-starter.
• Ability to work well in a fast-paced, team-oriented environment with minimal supervision.

Responsibilities

• Assist attorneys and paralegals in electronic document preparation and case filings with the USPTO.
• Provide independent management of case and project workload.
• Draft, edit, and proofread internal and external communications while meeting required deadlines.
• Preparing and filing Information Disclosure Statements (IDS) for attorney and paralegal review.
• Communicate with clients and prepare documents, reminders, and updates for same.
• Work collaboratively with internal client teams and pair with paralegals to execute on client deliverables.

Skills

IP patent prosecution

Billable hours target

Organizational skills

Communication skills

MS Office proficiency

Attention to detail

Multitasking

Self-starter

Team player

Job description

Office Locations: Chicago, Madison, Milwaukee, Phoenix, Tucson, Washington D.C.

We are seeking a Legal Project Assistant in our Chicago, Madison, Milwaukee, Phoenix, Tucson, or Washington, D.C. office to support the attorneys and paralegals in our Intellectual Property Group to assist with various aspects of the Group's patent prosecution work. This person will also provide support for other projects and matters as required from time to time.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer:

• Supportive, adaptable work environment
• Career development through mentoring and training – Professional growth opportunities
• Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities:

• Assist attorneys and paralegals in electronic document preparation and case filings with the USPTO.
• Provide independent management of case and project workload.
• Draft, edit, and proofread internal and external communications while meeting required deadlines.
• Preparing and filing Information Disclosure Statements (IDS) for attorney and paralegal review.
• Communicate with clients and prepare documents, reminders, and updates for same.
• Work collaboratively with internal client teams and pair with paralegals to execute on client deliverables.

Qualifications:

Who are you?

• Intellectual Property patent prosecution experience is preferred.
• Client billable hour requirement of 1200 along with a commitment to timely time entry.
• Strong organizational skills.
• Excellent communication skills.
• Strong technology skills and experience with Microsoft Office/Outlook/PowerPoint and willingness to learn additional programs.
• High level of attention to detail.
• Strong ability to prioritize and handle multiple responsibilities and tasks simultaneously.
• Highly motivated and a self-starter.
• Ability to work well in a fast-paced, team-oriented environment with minimal supervision.

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The range for this position is $26.50 to $33.00/hour.

Quarles is an equal opportunity employer.