Intellectual Property Legal Project Assistant

Quarles & Brady LLP; Tucson (AZ); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Supportive environment

Mentoring and training

Competitive pay

Benefits

Job summary

Quarles & Brady LLP is seeking a Legal Project Assistant to support attorneys and paralegals in our Intellectual Property Group across Chicago, Madison, Milwaukee, Phoenix, Tucson, or Washington, D.C. offices. You will manage case workloads, draft communications, and file information disclosures with USPTO review.

The role emphasizes strong organizational and communication skills, teamwork, and a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• IP patent prosecution experience preferred.
• Client billable hours requirement: 1200.
• Strong organizational skills.
• Excellent communication skills.
• Strong technology skills with Microsoft Office/Outlook/PowerPoint; willingness to learn more programs.
• High attention to detail.

Responsibilities

• Assist attorneys and paralegals with electronic document prep and USPTO filings.
• Independent management of case and project workload.
• Draft, edit, and proofread internal and external communications with deadlines.
• Prepare and file IDS for attorney/paralegal review.
• Communicate with clients and prepare documents, reminders, and updates.
• Collaborate with internal teams to deliver client deliverables.

Skills

IP patent prosecution

Organizational skills

Communication skills

Technology proficiency

Attention to detail

Multitasking

Self-starter

Team-oriented

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Office Locations: Chicago, Madison, Milwaukee, Phoenix, Tucson, Washington D.C.

We are seeking a Legal Project Assistant in our Chicago, Madison, Milwaukee, Phoenix, Tucson, or Washington, D.C. office to support the attorneys and paralegals in our Intellectual Property Group to assist with various aspects of the Group's patent prosecution work. This person will also provide support for other projects and matters as required from time to time.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer:

• Supportive, adaptable work environment
• Career development through mentoring and training – Professional growth opportunities
• Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities:

• Assist attorneys and paralegals in electronic document preparation and case filings with the USPTO.
• Provide independent management of case and project workload.
• Draft, edit, and proofread internal and external communications while meeting required deadlines.
• Preparing and filing Information Disclosure Statements (IDS) for attorney and paralegal review.
• Communicate with clients and prepare documents, reminders, and updates for same.
• Work collaboratively with internal client teams and pair with paralegals to execute on client deliverables.

Qualifications:

Who are you?

• Intellectual Property patent prosecution experience is preferred.
• Client billable hour requirement of 1200 along with a commitment to timely time entry.
• Strong organizational skills.
• Excellent communication skills.
• Strong technology skills and experience with Microsoft Office/Outlook/PowerPoint and willingness to learn additional programs.
• High level of attention to detail.
• Strong ability to prioritize and handle multiple responsibilities and tasks simultaneously.
• Highly motivated and a self-starter.
• Ability to work well in a fast-paced, team-oriented environment with minimal supervision.

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The range for this position is $26.50 to $33.00/hour.

Quarles is an equal opportunity employer.