Intellectual Property Junior Legal Assistant

Integr8staff, LLC; Menlo Park (CA); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Integr8staff seeks an ambitious Intellectual Property Junior Legal Assistant to support litigation attorneys in patent matters. The role can be performed from multiple California offices or remotely in California metro markets.

This is a full-time, direct-hire, on-site hybrid position with 4 days in office and 1 day remote from any California market. Responsibilities include billing support, handling pleadings, discovery, and scheduling; you will coordinate depositions, manage deadlines, and

Qualifications

• Minimum 3 years of administrative support experience in a law firm.
• IP litigation experience preferred.
• Ability to handle multiple projects with changing priorities while working independently.
• Overtime, evenings, and weekends as needed.
• Proficiency in Windows 11, Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, Teams; experience with legal document management systems.
• Excellent spelling, grammar, and punctuation.
• Attention to detail and strong time management to meet deadlines.
• Experience with document productions and e-discovery preferred.
• Knowledge of litigation rules and procedures preferred.
• Strong knowledge of P-TACTS.
• High school diploma; some college or bachelor’s degree preferred.

Responsibilities

• Provide administrative support to Partners including billing tasks.
• Format, edit, and manage legal documents including pleadings and discovery.
• Assist with filings and procedures in federal courts and PTAB.
• Schedule and coordinate depositions, court dates, deadlines, calendars, travel, and meetings.
• Conduct conflict checks and prepare engagement letters; manage client and case documents.
• Work with attorneys and paralegals to file official correspondence per firm standards.
• Communicate regularly with the team; double-check work before review and filing.
• Proactively manage casework and deadlines; update Docket & Calendar Team.
• Must be available during core business hours.

Skills

Administrative support

Attention to detail

Time management

Communication

Multitasking

Deadline driven

Education

High school diploma

Some college

Bachelor’s degree preferred

Tools

Windows 11

Outlook

Excel

PowerPoint

Adobe Acrobat

Zoom

Teams

e-discovery systems

Job description

Intellectual Property Junior Legal Assistant

• Legal

Job Title – Intellectual Property Junior Legal Assistant

Company Location – Menlo Park, California

(Position can sit anywhere in California Metro Markets)

Full Time | Direct Hire | On-site

Salary – $70k-75k, DOE + bonus

Hybrid, 4-days in office, 1 Day Remote

Job Summary of the Intellectual Property Junior Legal Assistant position

Integr8staff seeks an ambitious Intellectual Property Junior Legal Assistant to provide administrative support to litigation attorneys in all aspects of their patent litigation and PTAB practices. This role can work from any of the following offices: San Francisco, Los Angeles, Century City, Orange County, Del Mar, and San Diego or the headquarters in Menlo Park, CA.

Responsibilities of the Intellectual Property Junior Legal Assistant position

• Provide administrative support to the Partners including billing related tasks.
• Format, edit, and manage legal documents including pleadings and discovery.
• Assist with daily workflow regarding procedures, deadlines, filings and related documentation in federal courts and PTAB.
• Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning.
• Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
• Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures.
• Communicate regularly with the team. Double-checks work product before presenting to attorney for review and again before sending or filing.
• Proactively manage casework and assignments, ensuring all deadlines are met in a timely manner. Communicate calendar and docket updates to the Docket & Calendar Team.
• Must be available and able to work during core business hours.

Requirements of the Intellectual Property Junior Legal Assistant position

• A minimum of 3 years of administrative support experience in a law firm
• IP litigation experience preferred.
• Ability to handle multiple projects with changing priorities while working independently
• Ability to work overtime, evenings, and weekends, as needed.
• Proficiency in Windows 11, Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, Teams, experience with legal document management systems.
• Possess excellent spelling, grammar, and punctuation skills.
• Attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.
• Experience with document productions and e-discovery preferred
• Knowledge of litigation, trial procedures, federal, state and appellate court rules and procedures is preferred.
• Extensive knowledge of litigation (e-filings), trial procedures, and federal and state court procedures and rules preferred.
• Strong working knowledge of P-TACTS.
• High school diploma. Some college or bachelor’s degree preferred.

Updated resume is required for consideration. Only Local candidateswill be considered- Position does not offer relocation or visa sponsorship.