Junior IP Litigation Assistant – Hybrid Role

Integr8staff, LLC; Menlo Park (CA); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Integr8staff seeks an ambitious Intellectual Property Junior Legal Assistant to support litigation attorneys in patent matters. The role can be performed from multiple California offices or remotely in California metro markets.

This is a full-time, direct-hire, on-site hybrid position with 4 days in office and 1 day remote from any California market. Responsibilities include billing support, handling pleadings, discovery, and scheduling; you will coordinate depositions, manage deadlines, and

Qualifications

• Minimum 3 years of administrative support experience in a law firm.
• IP litigation experience preferred.
• Ability to handle multiple projects with changing priorities while working independently.
• Overtime, evenings, and weekends as needed.
• Proficiency in Windows 11, Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, Teams; experience with legal document management systems.
• Excellent spelling, grammar, and punctuation.
• Attention to detail and strong time management to meet deadlines.
• Experience with document productions and e-discovery preferred.
• Knowledge of litigation rules and procedures preferred.
• Strong knowledge of P-TACTS.
• High school diploma; some college or bachelor’s degree preferred.

Responsibilities

• Provide administrative support to Partners including billing tasks.
• Format, edit, and manage legal documents including pleadings and discovery.
• Assist with filings and procedures in federal courts and PTAB.
• Schedule and coordinate depositions, court dates, deadlines, calendars, travel, and meetings.
• Conduct conflict checks and prepare engagement letters; manage client and case documents.
• Work with attorneys and paralegals to file official correspondence per firm standards.
• Communicate regularly with the team; double-check work before review and filing.
• Proactively manage casework and deadlines; update Docket & Calendar Team.
• Must be available during core business hours.

Skills

Administrative support

Attention to detail

Time management

Communication

Multitasking

Deadline driven

Education

High school diploma

Some college

Bachelor’s degree preferred

Tools

Windows 11

Outlook

Excel

PowerPoint

Adobe Acrobat

Zoom

Teams

e-discovery systems

Job description

Integr8staff seeks an ambitious Intellectual Property Junior Legal Assistant to support litigation attorneys in patent matters. The role can be performed from multiple California offices or remotely in California metro markets.

This is a full-time, direct-hire, on-site hybrid position with 4 days in office and 1 day remote from any California market. Responsibilities include billing support, handling pleadings, discovery, and scheduling; you will coordinate depositions, manage deadlines, and