Intellectual Property (IP) Legal Assistant – Remote

Xsensus LLP; United States; Remote; USD 50,000 - 65,000; Full time

Benefits offered by this job

Remote work option

Generous paid time off

Team building activities

Free snacks

Job summary

Xsensus LLP is seeking an Intellectual Property Legal Assistant to support IP specialists with patent prosecution tasks and filing at the USPTO. This remote U.S. role emphasizes accuracy, document management, client communications, and collaboration with attorneys and staff.

The position offers flexible work arrangements, generous benefits, and opportunities for growth into more specialized roles within the firm as desired.

Qualifications

• Understanding of US patent prosecution rules is preferred but not required.
• Proficient in Word, Excel, Outlook, PowerPoint and other legal software as needed.
• High degree of accuracy, attention to detail and strong organizational skills.
• Ability to work independently and in a team in a fast-paced environment.
• Experience in the legal industry, IP/Patent/Trademark is preferred.

Responsibilities

• Support IP Specialists with preparation and filing of USPTO documents (applications, formality documents, Office Actions responses, IDS).
• Interface with firm administrative management and legal professionals daily to ensure timely duties.
• Assist with accounting and billing as assigned.
• Manage electronic files and documents using firm software.
• Handle confidential client emails and correspondence with professional language.
• Prepare documents and correspondence and outward client communications.
• Take on special projects as assigned.

Skills

IP administrative support

Attention to detail

Communication

Team collaboration

Remote work capability

Education

Bachelor's degree

Experience in lieu of degree

Tools

Word

Excel

Outlook

PowerPoint

Job description

Intellectual Property (IP) Legal Assistant: U.S. Remote – Salary Range $50,000 to $65,000

Xsensus is a non-traditional law firm where the best and brightest in science and law join together to be a powerful legal presence- all while working in a relaxed, creative and stimulating environment. With transparent leadership, collaborative teamwork and technology driven processes, the Xsensus team provides unparalleled services to a rapidly expanding client base. Xsensus was also voted one of the “Best Places to Work in Virginia” by Virginia Business in 2023 and 2025.

The IP Legal Assistant will play a pivotal role in this growing firm by providing a wide range of administrative and patent prosecution support to ensure delivery of accurate, high-quality service to our clients. The potential exists for a successful candidate to move into a more specialized role within the firm if desired.

If you’re passionate about your work and excited to grow and shape the future with us, we’d love to hear from you.

Our firm culture drives the day-to-day experience, and we believe work/life balance generates high quality work and a higher quality of life. Xsensus is a place where you can be successful by being yourself and work with a diverse group of people who want to help you along the way.

Join us and know that your contributions will directly influence the success of the firm and your hard work will always be recognized and appreciated.

Responsibilities:

• Support our Intellectual Property (IP) Specialists by assisting with the preparation and filing of documents at the USPTO, including but not limited to new applications, formality documents, responses to Office Actions, and Information Disclosure Statements.
• Interface with all members of the firm’s administrative management team as well as the legal professionals on a daily basis to ensure timely completion of duties.
• Assist with accounting and billing functions as assigned.
• Electronic file and document management using firm document management software.
• Provide assistance on confidential incoming emails from clients and foreign associate law firms.
• Document and correspondence preparation.
• Outward client communication using email, letter templates, and concise, professional language.
• Special projects as assigned.

Position Requirements:

• Basic understanding of US patent prosecution rules and procedures preferred but not required.
• Proficient to advanced knowledge in Word, Excel, Outlook, PowerPoint, and other legal software and websites as needed.
• High degree of accuracy, attention to detail, and strong organizational skills.
• Ability to work both independently and collaboratively within a team.
• Ability to work effectively in a fast-paced environment with changing priorities.
• Effective and professional communication skills, written and verbal.
• Prior administrative support experience in the legal industry; IP/Patent/Trademark industry experience preferred.
• Bachelor’s degree from a four-year college or university, or experience in lieu of a degree, strongly preferred.
• Knowledge of general accounting or billing is preferred but not required.
• Competitive benefits and salary
• Ability to work remotely or at the office
• Newly remodeled office
• Ditch the suit- Our dress code is flexible, wear what makes you most productive
• Generous Paid Time Off benefit- We promote a healthy work/life balance
• Optional team building activities- Join us in friendly office competitions throughout the year
• Free snacks
• Firm lunches in the office

Xsensus is committed to hiring a diverse workforce and creating, cultivating and preserving a culture of inclusion within the firm.

Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our attorneys, technical experts and professional staff bring to their work helps us to create the culture we seek, augments the value that our firm can bring to our clients, and ultimately has a meaningful impact on the firm’s success.

We embrace and encourage our employees’ differences in age, race, ethnicity, family or marital status, language, national origin, physical and mental ability, political affiliation, religion, sexual orientation, gender identity or expression, socio-economic status, veteran status, and other characteristics that make our employees unique. Further, Xsensus’ diversity initiatives are applicable, in particular, to our practices and policies on recruitment and hiring; compensation and benefits; professional training; work assignments and staffing for client work; client-development opportunities; career advancement; social activities sponsored by the firm; and the ongoing development of a culture within Xsensus built on the premise of gender and diversity equity, and respect.