Intellectual Property Specialist

Xsensus Law; United States; Remote; USD 65,000 - 85,000; Full time

Job summary

Xsensus Law seeks an Intellectual Property (IP) Specialist to support our growing IP practice. This remote US role involves preparing and filing patent documents with the USPTO, handling administrative tasks, and providing billing support to clients and foreign agents.

You will collaborate with attorneys and staff, maintain accurate docketing, translate foreign communications when needed, and help ensure timely completion of all deadlines in a fast-paced environment.

Qualifications

• Bachelor’s degree from four-year college or university preferred but not required.
• Minimum of 2 years patent prosecution experience.
• Knowledge of U.S. Patent and Trademark Office rules and procedures.
• Knowledge of general accounting or billing is preferred.
• Familiarity with Computer Packages Inc. (CPI) a plus.

Responsibilities

• Assist with preparation and filing of documents at the USPTO including new applications, formality documents, responses to Office Actions and Information Disclosure Statements.
• Where bilingual capabilities exist, translate incoming foreign language communications and assist with outgoing correspondence as needed.
• Review, process and assist with responding to incoming client correspondence, including docketing or verification of docketing of all associated due dates.
• Assist with correspondence and formality documents for forwarding to clients and foreign associates following client specific and firm guidelines.
• Assist with oversight of the firm’s docket to ensure proper prioritization and deadlines are met.
• Interface with the administrative management team and legal professionals daily to ensure timely completion of duties.
• Assist with accounting and billing functions as assigned.
• Performs other related duties as assigned.

Skills

Patent prosecution

Word

Outlook

PowerPoint

Excel

Docketing

IP software

Education

Bachelor’s degree

Tools

CPI

Job description

Intellectual Property (IP) Specialist: US Remote - $65,000 - $85,000 (Must be legally allowed to work in the United States)

Xsensus is a non-traditional law firm where the best and brightest in science and law join together to be a powerful legal presence- all while working in a relaxed, creative and stimulating environment. With transparent leadership, collaborative teamwork and technology driven processes, the Xsensus team provides unparalleled services to a rapidly expanding client base.

Xsensus was also voted one of the “Best Places to Work in Virginia” by Virginia Business in 2023, 2025 and 2026.

Job Summary:

The Intellectual Property (IP) Specialist is responsible for supporting all areas of our IP practice and will provide a wide range of administrative, accounting and patent prosecution support to an exciting and growing IP firm. The incumbent will prepare and file documents at the United States Patent Office during all stages of the patent prosecution lifecycle as well as invoice and report the same to our clients and foreign agents. This is a collaborative position that will work closely with all members of the firm. The IP Specialist may also be assigned other duties or projects as needed.

Supervisory Responsibilities:

• n/a

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support our legal professionals by assisting with preparation and filing of documents at the United States Patent and Trademark office including but not limited to new applications, formality documents, responses to Office Actions and Information Disclosure Statements.
• Where bilingual capabilities exist, will be responsible for translating incoming foreign language communications as well as composing and assisting with outgoing correspondence as needed
• Review, process and assist with responding to incoming client correspondence, including docketing or verification of docketing of all associated due dates.
• Support our legal professionals by assisting with preparation of correspondence and formality documents for forwarding to clients and foreign associates following client specific and firm guidelines.
• Assist with oversight of the firm’s docket to ensure proper prioritization and that all deadlines are met.
• Interface with all members of the firm’s administrative management team as well as the legal professionals on a daily basis to ensure timely completion of duties.
• Assist with accounting and billing functions as assigned.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Good understanding of patent prosecution rules and procedures and must have proficient to advanced knowledge of Word, Outlook, PowerPoint and Excel.
• In-depth knowledge of the USPTO website including Patent Center, WIPO and other related patent research sites.
• High degree of accuracy, attention to detail and strong organizational skills.
• Ability to work both independently and collaboratively within a team.
• Ability to work effectively in a fast-paced environment with changing priorities.
• Familiarity with electronic patent filing and docketing systems and IP practice management software.
• Ability to handle confidential and sensitive client information with discretion and sound professional judgment.

Education and Experience:

• Bachelor’s degree from four-year college or university preferred but not required.
• Minimum of 2 years patent prosecution experience.
• Knowledge of U.S. Patent and Trademark Office rules and procedures.
• Knowledge of general accounting or billing is preferred.
• Familiarity with Computer Packages Inc. (CPI) a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Certificates and Licenses:

• n/a

Xsensus is committed to hiring a diverse workforce and creating, cultivating and preserving a culture of inclusion within the firm.

Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our attorneys, technical experts and professional staff bring to their work helps us to create the culture we seek, augments the value that our firm can bring to our clients, and ultimately has a meaningful impact on the firm’s success.

We embrace and encourage our employees’ differences in age, race, ethnicity, family or marital status, language, national origin, physical and mental ability, political affiliation, religion, sexual orientation, gender identity or expression, socio-economic status, veteran status, and other characteristics that make our employees unique.

Further, Xsensus’ diversity initiatives are applicable, in particular, to our practices and policies on recruitment and hiring; compensation and benefits; professional training; work assignments and staffing for client work; client-development opportunities; career advancement; social activities sponsored by the firm; and the ongoing development of a culture within Xsensus built on the premise of gender and diversity equity, and respect.