Intellectual Property (IP) Legal Assistant

Quest Group Executive Search and Staffing Solutions; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Quest Group is seeking a detail-oriented Intellectual Property Legal Assistant with docketing experience to support attorneys in managing patent, trademark, and copyright matters. The role requires hands-on IP docketing system use and a solid understanding of IP prosecution and maintenance procedures.

Your responsibilities include maintaining IP dockets, calendar deadlines, filing documents with USPTO and foreign offices, and assisting with portfolio management and billing.

Qualifications

• 3+ years of intellectual property support experience with a focus on docketing.
• Hands-on experience with IP docketing systems.
• Knowledge of USPTO procedures, deadlines, and filing requirements.
• Strong attention to detail and accuracy.

Responsibilities

• Manage and maintain accurate IP dockets for patents, trademarks, and copyrights, including U.S. and international matters.
• Monitor, calculate, and calendar deadlines related to filings, office actions, renewals, and maintenance fees.
• Prepare and file IP-related documents with the USPTO and foreign IP offices, including applications, responses, extensions, and renewals.
• Assist attorneys with patent and trademark prosecution, enforcement, and portfolio management.
• Coordinate with foreign associates, clients, and internal teams regarding filings and deadlines.
• Review incoming correspondence from IP offices and update docketing systems accordingly.
• Generate reports related to docket status, upcoming deadlines, and portfolio summaries.
• Maintain organized electronic and physical files in accordance with firm or company procedures.
• Assist with billing, time entry, and administrative support as needed.
• Ensure compliance with internal procedures and best practices for IP docketing and records management.

Skills

Attention to detail

Organizational skills

Time management

Written communication

Verbal communication

Education

Paralegal certificate

Equivalent legal experience

Tools

CPI

FoundationIP

Anaqua

Patricia

Job description

Quest Group is actively recruiting for a detail-oriented and highly organized Intellectual Property Legal Assistant with docketing experience to support attorneys and IP professionals in managing patent, trademark, and copyright matters. The ideal candidate will have hands-on experience with IP docketing systems, strong administrative skills, and a solid understanding of IP prosecution and maintenance procedures.

Key Responsibilities

• Manage and maintain accurate IP dockets for patents, trademarks, and copyrights, including U.S. and international matters
• Monitor, calculate, and calendar deadlines related to filings, office actions, renewals, and maintenance fees
• Prepare and file IP-related documents with the USPTO and foreign IP offices, including applications, responses, extensions, and renewals
• Assist attorneys with patent and trademark prosecution, enforcement, and portfolio management
• Coordinate with foreign associates, clients, and internal teams regarding filings and deadlines
• Review incoming correspondence from IP offices and update docketing systems accordingly
• Generate reports related to docket status, upcoming deadlines, and portfolio summaries
• Maintain organized electronic and physical files in accordance with firm or company procedures
• Assist with billing, time entry, and administrative support as needed
• Ensure compliance with internal procedures and best practices for IP docketing and records management

Qualifications

• Legal assistant, paralegal certificate, or equivalent legal experience required
• Minimum of 3 years of experience in intellectual property support, with a strong focus on docketing
• Demonstrated experience using IP docketing systems (e.g., CPI, FoundationIP, Anaqua, Patricia, or similar)
• Knowledge of USPTO procedures, deadlines, and filing requirements
• Familiarity with patent and trademark prosecution and maintenance processes
• Proficiency with Microsoft Office and document management systems
• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple deadlines in a fast-paced environment
• Strong written and verbal communication skills

Preferred Qualifications

• Experience with IP filings
• Trademark and/or patent prosecution experience
• Knowledge of PCT, Madrid Protocol, and international deadlines
• Experience working in a law firm or corporate legal department