Intake Specialist

Yampaglia Law; Rutherford (NJ); On-site; USD 30,307 - 48,216; Full time

Benefits offered by this job

Health, Dental, and Vision Benefits

PTO and Holidays

Retirement Savings Plan

Ongoing professional development

Job summary

Yampaglia Law is seeking an Intake Specialist to be the first point of contact for prospective clients in a dynamic law firm. You will manage inbound inquiries, conduct initial client screenings, collect case details, and schedule consultations with attorneys.

The role requires 1–3 years in customer service or legal support, strong communication, confidentiality, and proficiency with MS Office and case management software. This is a full-time, on-site position with competitive hourly pay.

Qualifications

• High school diploma or equivalent.
• 1–3 years in customer service, client intake, legal support, or related field.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office and client management software.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Answer and manage incoming phone calls, emails, website inquiries, and referral requests.
• Conduct detailed intake interviews to gather relevant client and case information.
• Assess prospective matters based on firm guidelines and criteria.
• Schedule consultations between prospective clients and attorneys.
• Enter and maintain client information in the case management system.
• Follow up with prospective clients regarding documentation and case status.
• Maintain confidentiality of client information and firm records.
• Coordinate with attorneys, paralegals, and staff to onboard clients.
• Monitor intake performance metrics and assist with reporting.

Skills

Customer service

Client intake

Legal support

Verbal communication

Organization

Education

High school diploma

Tools

Microsoft Office

Client management software

Case management platforms

CRM systems

Job description

Intake Specialist

Company: Yampaglia Law
Department: Client Intake & Client Services
Reports To: Intake Manager / Managing Attorney
Employment Type: Full-Time
Hourly Pay Rate: $22.00–$35.00 per hour (based on experience, qualifications, and geographic location)

Position Summary

Yampaglia Law is seeking a professional and client-focused Intake Specialist to serve as the first point of contact for prospective clients. The Intake Specialist is responsible for managing inbound inquiries, conducting initial client screenings, gathering case information, scheduling consultations, and ensuring a positive client experience throughout the intake process. This position plays a vital role in supporting client acquisition and helping the firm efficiently evaluate and onboard new matters.

Key Responsibilities

• Answer and manage incoming phone calls, emails, website inquiries, and referral requests.
• Conduct detailed intake interviews to gather relevant client and case information.
• Assess prospective matters based on established firm guidelines and criteria.
• Schedule consultations between prospective clients and attorneys.
• Accurately enter and maintain client information within the firm's case management system.
• Follow up with prospective clients regarding required documentation and case status.
• Maintain strict confidentiality of client information and firm records.
• Coordinate with attorneys, paralegals, and support staff to facilitate seamless client onboarding.
• Monitor intake performance metrics and assist with reporting requirements.
• Deliver exceptional customer service while demonstrating empathy, professionalism, and attention to detail.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 1–3 years of experience in customer service, client intake, legal support, or a related field.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office and client management software.
• Ability to maintain confidentiality and professionalism at all times.

Preferred

• Experience working in a law firm or legal services environment.
• Familiarity with legal terminology and case intake procedures.
• Experience with legal case management platforms and CRM systems.

Core Competencies

• Client Relationship Management
• Communication Excellence
• Attention to Detail
• Problem Solving
• Time Management
• Professionalism
• Confidentiality
• Team Collaboration

Compensation & Benefits

• Competitive hourly pay: $22.00–$35.00 per hour
• Performance-based advancement opportunities
• Paid Time Off (PTO)
• Paid Holidays
• Health, Dental, and Vision Benefits (if offered by the firm)
• Retirement Savings Plan (if offered by the firm)
• Ongoing professional development and training

Equal Employment Opportunity Statement

Yampaglia Law is committed to providing equal employment opportunities to all employees and applicants. Employment decisions are based on qualifications, merit, business needs, and job-related criteria without regard to legally protected characteristics.

Department Classification: Client Intake & Client Services Department
FLSA Status: Non-Exempt (Hourly)
Pay Range: $22.00–$35.00 per hour