Intake Coordinator /Legal Assistant

Austin Community College; Cambridge (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

A local law firm in Cambridge, MA, is seeking a full-time Intake Coordinator/Legal Assistant. The successful candidate will conduct case intake interviews, manage scheduling, and provide administrative support to attorneys. This role requires excellent communication skills, strong organizational abilities, and proficiency in Microsoft Office Suite. An Associate’s or Bachelor’s degree is preferred. Join a dynamic team in a fast-paced legal environment.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and effectively under pressure.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Conduct case intake interviews with potential clients.
• Schedule consultations and maintain attorney calendars.
• Provide general office support, including phone coverage and correspondence.
• Draft and proofread correspondence and legal documents.
• Coordinate stages of motor vehicle and personal injury cases.

Skills

Excellent written and verbal communication skills

Strong organizational skills

Attention to detail

Ability to work independently

Proficiency in Microsoft Office Suite

Education

Associate’s or Bachelor’s degree

Tools

Billing software

Electronic calendar systems

Job description

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Job Title: Intake Coordinator/Legal Assistant

Location: Cambridge, MA

Position Type: Full-Time, Onsite

A Cambridge-based employment and business law firm is seeking a full-time Intake Coordinator/Legal Assistant to join our team. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment and enjoys client interaction.

Position Overview:

The Intake Coordinator/Legal Assistant will primarily be responsible for conducting case intake interviews and managing scheduling for prospective clients. In addition, this role provides comprehensive administrative and litigation support to attorneys and staff.

Key Responsibilities:

• Conduct case intake interviews with potential clients
• Schedule consultations and maintain attorney calendars
• Provide general office support, including phone coverage, correspondence, scheduling, and billing assistance
• Draft and proofread correspondence, discovery documents, and pleadings
• Coordinate all stages of motor vehicle and personal injury cases, from initial client interview through:
  • Medical record retrieval
  • Case documentation organization
  • Drafting demand letters and pleadings
• Maintain accurate electronic files and case management systems

Qualifications:

• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and effectively under pressure
• Proficiency in Microsoft Office Suite
• Experience with billing software and electronic calendar systems preferred
• Associate’s or Bachelor’s degree strongly preferred