Intake Coordinator - Evenings and Weekends

Aviary Recovery Center; Missouri; On-site; USD 36,000 - 48,000; Full time

Job summary

The Aviary Recovery Center in Missouri is seeking an Intake Coordinator for evenings and weekends to manage front-desk operations and intake processes. Responsibilities include phone triage, pre-admission assessments, and documenting all activities in the admissions CRM.

The role requires coordination with referrals, verification of insurance benefits, and collaboration with the admissions team to ensure smooth admissions. Evening/weekend schedule and on-site work expected.

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s Degree in social work, psychology, counseling, or related field preferred.
• One+ years of healthcare admissions experience preferred.

Responsibilities

• Conducts pre-admission assessments and interviews client, family, and collateral sources.
• Reviews prospective admissions against criteria and policies.
• Coordinates with referrals and admissions teams to facilitate timely admission.
• Documents activities, contacts, appointments in the CRM system daily.
• Verifies insurance eligibility and coordinates with insurers for benefits.

Skills

Interpersonal skills

Communication skills

Assessment experience

Telephone etiquette

Education

Bachelor’s degree in social work or related field

Tools

CRM software

Admissions software

Job description

Intake Coordinator - Evenings and Weekends | The Aviary Recovery Center | Eolia, Missouri

About the Job:

PURPOSE STATEMENT: The Intake Coordinator is responsible for establishing and maintaining a first- impressions environment at the facility front desk. Duties include phone triage, addressing requests for services and performing client call backs and documents all call activities. Answers inquiry calls about facility services and availability, performs pre-registration, verifies insurance eligibility, and coordinates with the insurance company. Facilitates assessment and/or intake to facility services when appropriate. Provides administrative support to the department of admissions, ensuring the quality of service to clients and their families. This role is full time and included evenings, weekends and on call responsibilities

Roles and Responsibilities:

• Conducts pre-admission assessments.
• Interviews client, family members and/or collateral sources to assure intake criteria are met.
• Reviews prospective admissions against approved admission criteria, policies, and procedures.
• Generates, guides, and leads independent discussions with referral sources for client support, conflict resolution and business development with other treatment and healthcare professionals, Responds and reacts to the needs of referred clients.
• Assesses family needs for mediation, sober escort and intervention and determines which professional resources are most appropriate to contact based on information gathered.
• Decides which Interventionist and facility to recommend, the dates, and the travel.
• Works closely with other department as well as external parties to ensure the timely admission of clients.
• Documents daily all activities, contacts, appointments, and events in the designated Customer Relationship Management system.
• Maintains all the documentation involved with the admissions process.
• Utilizes resources to ensure insurance verifications of benefits for all clients on all private insurance admissions.
• Screens calls from referrals and sets up transportation for admission.
• Maintains a waiting list for admissions and stays in contact with potential candidates to facilitate admissions.

Education/Experience/Skill Requirements:

• High School Diploma or equivalent required.
• Bachelor’s Degree in social work, psychology, counseling, or other related field of study preferred.
• One or more years' experience in healthcare admissions preferred.
• Preferably in the mental health or substance use disorder field.
• Experience in client assessment, referral, treatment planning and communication with external review organizations or comparable entities.
• Knowledge of community resources.
• Outstanding interpersonal and interviewing and assessment skills.
• Skill in telephone etiquette and paging procedures.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR certification and de-escalation training required (training available upon hire and offered by facility).
• First aid may be required based on state or facility requirements.
• Nursing credentials, including RN licensure, are considered a plus but are not required for this position

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Why The Aviary Recovery Center?

The Aviary Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications.

The Aviary Recovery Center is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country.

We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.