Intake Coordinator - Evenings and Weekends

The Aviary Recovery Center; Eolia (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

The Aviary Recovery Center in Eolia, Missouri, is seeking an Intake Coordinator for evenings and weekends to manage front desk and admissions.

You will perform phone triage, pre-registration, verify insurance eligibility, coordinate with insurers, and document all activities in the CRM.

The role requires strong interpersonal skills, attention to detail, and the ability to work independently in a fast-paced healthcare setting.

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s degree in social work, psychology, counseling, or related field preferred.
• Experience in healthcare admissions is a plus.
• Strong interviewing and assessment skills.
• Knowledge of community resources and referral processes.

Responsibilities

• Conducts pre-admission assessments.
• Interviews client, family, and collateral sources to verify intake criteria.
• Reviews admissions against criteria and policies.
• Engages referral sources for client support and coordination with healthcare professionals.
• Documents activities, contacts, and appointments in the CRM.
• Verifies insurance benefits for admissions and coordinates with insurers.
• Maintains waiting list and facilitates admissions scheduling.

Skills

Interpersonal skills

Interviewing

Assessment

Telephone etiquette

Education

High School Diploma or equivalent

Bachelor’s degree in social work, psychology, counseling, or related field

Tools

CRM software

Job description

Intake Coordinator - Evenings and Weekends | The Aviary Recovery Center | Eolia, MissouriAbout the Job:PURPOSE STATEMENT:The Intake Coordinator is responsible for establishing and maintaining a first- impressions environment at the facility front desk. Duties include phone triage, addressing requests for services and performing client call backs and documents all call activities. Answers inquiry calls about facility services and availability, performs pre-registration, verifies insurance eligibility, and coordinates with the insurance company. Facilitates assessment and/or intake to facility services when appropriate. Provides administrative support to the department of admissions, ensuring the quality of service to clients and their families.This role is full time and included evenings, weekends and on call responsibilitiesRoles and Responsibilities:ESSENTIAL FUNCTIONS:Conducts pre-admission assessments.Interviews client, family members and/or collateral sources to assure intake criteria are met. Reviews prospective admissions against approved admission criteria, policies, and procedures.Generates, guides, and leads independent discussions with referral sources for client support, conflict resolution and business development with other treatment and healthcare professionals,Responds and reacts to the needs of referred clients.Assesses family needs for mediation, sober escort and intervention and determines which professional resources are most appropriate to contact based on information gathered.Decides which Interventionist and facility to recommend, the dates, and the travel.Works closely with other department as well as external parties to ensure the timely admission of clients.Documents daily all activities, contacts, appointments, and events in the designated Customer Relationship Management system. Maintains all the documentation involved with the admissions process.Utilizes resources to ensure insurance verifications of benefits for all clients on all private insurance admissions.Screens calls from referrals and sets up transportation for admission.Maintains a waiting list for admissions and stays in contact with potential candidates to facilitate admissions.EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:High School Diploma or equivalent required. Bachelor’s Degree in social work, psychology, counseling, or other related field of study preferred.One or more years' experience in healthcare admissions preferred. Preferably in the mental health or substance use disorder field.Experience in client assessment, referral, treatment planning and communication with external review organizations or comparable entities.Knowledge of community resources.Outstanding interpersonal and interviewing and assessment skills. Skill in telephone etiquette and paging procedures.LICENSES/DESIGNATIONS/CERTIFICATIONS:CPR certification and de-escalation training required (training available upon hire and offered by facility).First aid may be required based on state or facility requirements.Nursing credentials, including RN licensure, are considered a plus but are not required for this positionSUPERVISORY REQUIREMENTS:This position is an Individual Contributor.Why The Aviary Recovery Center?The Aviary Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. The Aviary Recovery Center is an EOE.Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.