Intake Care Coordinator (Centralized – Home Health & Hospice)

Acacia Health (Palliative, Home Health, & Hospice); Irvine (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Acacia Health in Irvine, CA seeks a compassionate LVN Intake Care Coordinator to manage the intake workflow for home health and hospice services.

You will verify insurance, coordinate with clinical teams, and support Start of Care admissions while ensuring HIPAA-compliant documentation. This full-time, in-office role offers 10:00a–6:30p hours and a pay range of $30–$35 per hour depending on experience.

Qualifications

• CA LVN license required and active.

Responsibilities

• Referral Intake & Coordination: Manage hospice referrals from receipt through clinical handoff.
• Insurance Verification & Authorizations: Verify eligibility and obtain required authorizations.
• Documentation & Data Management: Enter and maintain patient/referral/insurance data; HIPAA compliant.
• Communication & Referral Partner Support: Be primary contact for referral partners and physicians.
• Admission & Scheduling Support: Coordinate admissions and Start of Care with teams; arrange DME & transport.
• Compliance & Quality: Follow HIPAA, support audits and process improvements.

Skills

CA LVN License

2+ years healthcare intake

Regulated healthcare experience

Organizational skills

EMR proficiency

MS Office

Communication skills

Confidentiality

Independent & team work

Tools

Homecare Homebase

Job description

We at Acacia believe in a patient first approach. You must be compassionate, caring, and work with your heart. We are more than just a team as we treat each other as family. If you are looking for a home health, palliative and hospice agency that treats patients & team members like family, then Acacia is for you. www.acaciahealth.net

Position Summary

The LVN Intake Care Coordinator is a clinical, centralized role responsible for managing the intake workflow for both home health and hospice services from referral receipt through admission handoff. This position serves as the first point of contact for referral sources and patients, ensuring timely processing, accurate documentation, insurance verification, and efficient coordination with clinical teams to support seamless admissions and optimal conversion.

Core Responsibilities:

Referral Intake & Coordination

• Manage hospice referrals from receipt through clinical handoff.
• Process admissions in HCHB and ensure timely Start of Care.
• Support intake operations during highvolume periods.

Insurance Verification & Authorizations

• Verify patient eligibility, benefits, and coverage requirements.
• Obtain required authorizations prior to admission.
• Resolve insurance issues to avoid delays in care.

Documentation & Data Management

• Enter and maintain accurate patient, referral, and insurance information in HCHB.
• Ensure intake documentation is complete, compliant, and uploaded timely.
• Maintain HIPAAcompliant records.

Communication & Referral Partner Support

• Serve as a primary contact for referral partners, facilities, physicians, and case managers.
• Provide timely referral status updates and coordinate communication with clinical teams.
• Maintain intake communication threads and supporting documentation.

Admission & Scheduling Support

• Coordinate admissions and Start of Care with clinical and scheduling teams.
• Arrange DME, transportation, and other admissionrelated logistics as needed.
• Support census tracking and operational reporting.

Compliance & Quality

• Follow company policies, HIPAA requirements, and regulatory standards.
• Support quality initiatives, audits, and continuous process improvement.
• Help reduce admission barriers and improve referraltoadmission conversion rates.

Position Qualifications:

Required

• CA LVN License Required
• Minimum 2 years of experience in healthcare intake, coordination, scheduling, or administrative operations
• Experience in a regulated healthcare environment (home health, hospice, or similar)
• Strong organizational, multitasking, and time management skills
• Proficiency in EMR systems (Homecare Homebase preferred) and Microsoft Office
• Excellent communication, phone etiquette, and customer service skills
• Ability to work in a fastpaced, highvolume, centralized environment
• Demonstrated professionalism and ability to maintain confidentiality
• Ability to work independently as well as on a team

Preferred

• Experience supporting both home health and hospice operations
• Familiarity with payer requirements, authorizations, and eligibility processes
• Experience in centralized or shared services models

Work Type: Full Time

Work Environment: In Office

Pay: $30-$35 per hour depending on experience

Location: Irvine, CA

Working hours: 10:00a - 6:30p