Intake Administrative Assistant

Supreme Court of Ohio; Columbus (OH); On-site; USD 59,000 - 64,000; Full time

Job summary

The Supreme Court of Ohio, Office of Disciplinary Counsel, seeks an Intake Administrative Assistant in Columbus, OH to provide critical administrative and legal support to the intake unit. You will prepare, file, and organize time-sensitive documents; manage case files; coordinate with attorneys and staff; and maintain confidentiality.

This full-time role offers a competitive salary between 59,000 and 64,000 USD with benefits and opportunities for professional growth.

Qualifications

• Four years of progressively responsible legal administrative or legal support experience.

Responsibilities

• Prepare, proofread, edit, and file time-sensitive legal documents with accuracy.

Skills

Microsoft Office

Adobe Acrobat

Organization

Written communication

Verbal communication

Attention to detail

Discretion/confidentiality

Independence

Teamwork

Adaptability

Punctuality

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

The responsibilities listed below are representative of the role and are not intended to be all-inclusive.

• Prepare, proofread, edit, and file time-sensitive correspondence and legal documents with a high degree of accuracy and professionalism.
• Organize, maintain, and manage physical and electronic case files to ensure information is accurate, accessible, and secure.
• Enter, update, and maintain records within the office's case management system.
• Under the guidance of attorneys and paralegals, respond to inquiries from grievants, respondents, judicial officers, and members of the public regarding the status of investigations and complaints.
• Maintain case deadlines, dockets, and tracking systems to ensure timely case progression and compliance with applicable requirements.
• Coordinate the ordering of subpoenas through the Board of Professional Conduct and assist with related administrative processes.
• Schedule court reporters and prepare, organize, and distribute materials for depositions, hearings, and other proceedings.
• Sort, inventory, and manage client files and records in accordance with office procedures and retention requirements.
• Professionally manage communications from individuals who may be frustrated, distressed, or challenging, demonstrating patience, professionalism, and excellent customer service skills.
• Provide cross-functional support and backup coverage for litigation and non-litigation administrative staff as needed.
• Perform additional duties and special projects as assigned.

The Ideal Candidate Will Possess The Following Qualifications

• A minimum of four years of progressively responsible legal administrative, legal assistant, or legal secretarial experience.
• Proficiency with Microsoft Office applications, Adobe Acrobat, and other technology platforms used to support legal operations.
• Exceptional organizational skills and the ability to prioritize competing demands in a deadline-driven environment.
• Strong written and verbal communication skills, including professional telephone etiquette and correspondence preparation.
• Excellent attention to detail, accuracy, and follow-through.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive information.
• A positive attitude, strong work ethic, and commitment to outstanding service.
• Proven ability to work independently while also contributing effectively as part of a collaborative team.
• Adaptability, sound judgment, and a willingness to learn and grow in a dynamic legal environment.
• Consistent, reliable, and punctual attendance.

WHY JOIN THE OFFICE OF DISCIPLINARY COUNSEL?

The Office of Disciplinary Counsel plays a vital role in maintaining public confidence in Ohio's legal system. As an Intake Administrative Assistant, you will be part of a dedicated team committed to professionalism, public service, and accountability. We offer meaningful work, a collaborative environment, opportunities for professional development, and the chance to contribute to an organization that upholds the highest standards of integrity within the legal profession. We also offer a competitive salary and an excellent benefits package. The salary range is $59,000 to $64,000 depending on experience.

EQUAL OPPORTUNITY AND INCLUSION

The Office of Disciplinary Counsel is committed to fostering a diverse, inclusive, and welcoming workplace where all employees can thrive. We encourage applications from individuals of all backgrounds, including veterans, persons with disabilities, and members of historically underrepresented communities.

Location: United States of America-OHIO-Franklin County-Columbus

Schedule: Full-time

Supreme Court of Ohio - Office of Disciplinary Counsel

The Office of Disciplinary Counsel (ODC) seeks a highly organized and detail-oriented Intake Administrative Assistant to provide critical administrative and legal support to the intake unit and attorneys. This position serves as an essential member of the team, helping ensure the efficient processing of disciplinary matters while delivering professional service to members of the public, judicial officers, attorneys, and other stakeholders. The successful candidate will thrive in a fast-paced environment, demonstrate sound judgment, and contribute to the office's mission of promoting integrity and accountability within Ohio's legal profession.