Insurance & Restoration Billing Specialist

Servproupperdarby; Delaware; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Profit sharing

Training & development

401(k)

401(k) matching

Competitive salary

Job summary

SERVPRO of Bear, New Castle, and Upper Darby is seeking a detail‑oriented Restoration Billing Specialist to join our office team. You will prepare and process invoices for mitigation, reconstruction, and related restoration services, ensuring all documentation is complete and accurate.

This role works closely with Project Managers, Estimators, and customers, focusing on timely billing, resolving discrepancies, and maintaining organized records to support smooth payments and strong client service.

Qualifications

• Two or more years in billing, accounting, or insurance administration.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Ability to prioritize multiple deadlines and communicate clearly.
• Experience with restoration, insurance claims is a plus.

Responsibilities

• Prepare and process mitigation and reconstruction invoices accurately and timely.
• Review job files to verify required documentation is complete.
• Verify estimates, work authorizations, photos, drying logs, invoices, and supporting documentation.
• Submit invoices to insurers, TPAs, clients, and customers.
• Monitor invoice status and resolve billing questions or discrepancies.
• Coordinate with Project Managers on missing documentation and project updates.
• Maintain billing information in WorkCenter 2.0 and other company software.
• Assist with month-end billing deadlines and reporting.
• Communicate professionally with customers, adjusters, and insurers.
• Support Accounts Receivable with billing questions.
• Maintain electronic and paper records.
• Assist other office departments as business needs require.

Skills

Billing experience

Attention to detail

Organizational skills

Time management

Communication skills

MS Office

Tools

Xactimate

WorkCenter 2.0

QuickBooks

Job description

Benefits:

• Profit sharing


• Training & development


• 401(k)


• 401(k) matching


• Competitive salary

Help Turn Exceptional Work Into Accurate, Timely Payments.

SERVPRO of Bear, New Castle, and Upper Darby is seeking a detail-oriented, organized, and motivated Restoration Billing Specialist to join our growing office team.

Every successful restoration project depends on accurate documentation and timely billing. In this role, you'll help ensure completed work is billed accurately, invoices are submitted on time, and our customers, insurance partners, and internal teams receive the support they need throughout the billing process.

If you enjoy working with details, solving problems, and taking pride in producing accurate work, we'd love to meet you.

Position Summary

The Restoration Billing Specialist is responsible for preparing and processing invoices for mitigation, reconstruction, and related restoration services while ensuring all required documentation is complete and accurate.

This position works closely with Project Managers, Estimators, Job File Coordinators, customers, insurance companies, and office staff to help ensure projects move efficiently from completion through payment.

Primary Responsibilities

Responsibilities include:

• Prepare and process mitigation and reconstruction invoices accurately and timely.


• Review job files to verify required documentation is complete prior to billing.


• Verify estimates, work authorizations, photos, drying logs, invoices, and supporting documentation.


• Submit invoices to insurance companies, third-party administrators (TPAs), commercial clients, and customers.


• Monitor invoice status and assist in resolving billing questions or discrepancies.


• Coordinate with Project Managers regarding missing documentation and project updates.


• Maintain accurate billing information within WorkCenter 2.0 and other company software.


• Assist with month-end billing deadlines and reporting.


• Communicate professionally with customers, adjusters, and insurance representatives.


• Support Accounts Receivable with billing-related questions when needed.


• Maintain organized electronic and paper records.


• Assist other office departments as business needs require.

Qualifications

We're looking for someone who has:

• Two or more years of billing, accounting, bookkeeping, insurance, or administrative experience preferred.


• Strong attention to detail and commitment to accuracy.


• Excellent organizational and time-management skills.


• Microsoft Office proficiency, especially Outlook, Excel, and Word.


• Strong written and verbal communication skills.


• The ability to prioritize multiple deadlines.


• Professional judgment and problem-solving abilities.


• A positive, team-oriented attitude.

Experience with restoration, construction, insurance claims, Xactimate, WorkCenter, or QuickBooks is a plus, but not required.

Who Thrives Here

The most successful members of our team are people who:

• Take ownership of their work.


• Have exceptional attention to detail.


• Communicate professionally and respectfully.


• Stay organized under deadlines.


• Enjoy solving problems.


• Work well independently while supporting the team.


• Continuously look for ways to improve.


• Take pride in producing accurate, high-quality work.

What We Offer

We believe investing in great people is one of the best investments we can make.

• Competitive compensation based on experience


• 401(k) Retirement Plan


• Profit Sharing


• Cash Balance Pension Plan


• Paid vacation and holidays


• Ongoing training and professional development


• Opportunities for advancement and increased responsibility


• Stable, year-round employment with a growing, locally owned business


• Health Insurance Marketplace guidance and resources to help employees explore coverage options tailored to their individual needs

SERVPRO of Bear, New Castle, and Upper Darby is an Equal Opportunity Employer.

Each SERVPRO franchise is independently owned and operated.