Insurance Operations Coordinator

Bartech Staffing; Juno Beach (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Impellam Group, via Bartech Staffing, seeks an Insurance Operations Coordinator in Florida to support daily administrative and financial processes, maintain records, and ensure regulatory compliance.

The role includes procure-to-pay support, month-end accruals, data integrity across systems, and collaboration with cross-functional teams to produce accurate reporting and documentation for risk management and insurance providers.

Qualifications

• High School Diploma or GED required.
• 11-15 years of experience in administrative financial support, record maintenance, and compliance.
• Strong experience in financial reporting and compliance tracking.
• Proficiency in data retrieval, compilation, and record maintenance.
• Cross-department collaboration and communication skills.
• Nice-to-have: SAP financial modules and month-end accrual knowledge.

Responsibilities

• Partner with project management teams on procurement activities including PO creation and requisition processing.
• Track insurance-related costs and execute month-end accruals for accurate reporting.
• Collaborate with accounting to ensure proper methodology and policy compliance.
• Support master data creation and maintenance across systems.
• Coordinate cross-functionally with project managers, site personnel, finance, and management to prepare documentation.
• Facilitate executive signature processes for required documents.
• Maintain organized financial data and insurance tracking systems.
• Monitor and validate all insurance-related cost flows.
• Provide cost analysis and financial support to insurance providers.
• Act as a key contact for risk management and insurance claims; manage claims discussions.

Skills

Financial reporting

Data retrieval

Cross-department collaboration

Attention to detail

Communication skills

Education

High School Diploma or GED

Tools

SAP

Job description

This position provides essential support for daily insurance administration processes, financial coordination, and proper accounting methodology. The Insurance Operations Coordinator performs a wide range of clerical and administrative assistance functions, including maintenance of records, data retrieval and compilation, financial reporting, month-end close, and ensuring compliance with regulatory requirements.

Key responsibilities

• Partner with project management teams on procurement activities, including purchase order creation, requisition processing, and full procure-to-pay support
• Track insurance-related costs and execute month-end accruals to ensure accurate financial reporting
• Collaborate with accounting to ensure proper accounting methodology and compliance with company policy
• Support master data creation and maintenance to ensure data accuracy across systems
• Coordinate cross-functionally with project managers, site personnel, finance, and business management to prepare and distribute required documentation
• Facilitate executive signature processes for required documentation
• Maintain organized financial data and insurance tracking systems
• Monitor and validate all insurance-related cost flows
• Provide cost analysis and financial support to insurance providers
• Act as a key point of contact for risk management and insurance claims
• Manage claims processing and discussions between risk management and insurance adjusters

Requirements - education & experience

• High School Diploma or GED required
• 11-15 years of experience in administrative financial support, record maintenance, and compliance

Required skills

• Strong experience in financial reporting and compliance tracking
• Proficiency in data retrieval, compilation, and record maintenance
• Cross-department collaboration and communication skills
• Attention to detail and organizational skills

Nice-to-have / preferred skills

• Experience with SAP financial modules
• Knowledge of month-end accrual processes
• Ability to collaborate effectively across multiple teams

Position type and location details to be discussed during the application process.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting [e-mail] or fill out this form to request accommodations.