Insurance Defense Legal Assistance

Butler; Tampa (FL); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Benefits package

Job summary

Butler in Tampa is seeking an Insurance Defense Legal Assistant with 4+ years of experience to support attorneys in a busy defense practice. The role includes scheduling hearings, preparing filings, document management, and communication with clients and vendors.

Proficiency in Microsoft Word and Outlook, plus excellent verbal and written communication, are essential for success in this position. The firm offers a comprehensive benefits package and a stable, professional working environment.

Qualifications

• 4+ years of experience in insurance defense or as a legal assistant.
• Strong verbal and written communication skills.
• Proficient with word processing and email tools.

Responsibilities

• Schedule hearings, depositions, mediations and meetings for attorney.
• Scan and save documents and mail into the Firm's Document Management System.
• Prepare documents for filing with court and issue notices.
• Process invoices for subpoenas, transcripts, etc.
• Maintain email correspondence among attorney, paralegal and opposing counsel.
• Update case lists and manage file openings and conflicts.
• Communicate with clients, opposing counsel and vendors.
• Arrange travel for attorneys and set up conference rooms.

Skills

Verbal communication

Written communication

Legal terminology

Tools

Microsoft Word

Outlook

Job description

Insurance Defense Legal Assistance – Tampa

Law Firm seeking an Insurance Defense Legal Assistant with 4+ years’ of experience for our Tampa office– First and Third Party Property background preferred.

Duties Include:

• Schedule hearings, depositions, mediations and meetings for attorney
• Scan and save all documents and mail into the Firm’s Document Management System
• Prepare documents for filing with court (hearing notices, mediation notices, deposition notices, notices of filing, etc.)
• Process all invoices for subpoenas, document requests, deposition transcripts, etc.
• Save all email correspondence between attorney, paralegal and opposing counsel
• Update/Keep track of case list, trial list and closing of files
• Open new files – run conflict checks, request parties to be added to system, set up new file
• Communicate with clients, opposing counsel and vendors
• Handle travel arrangements for attorneys
• Set up conference room(s) for client meetings

Excellent verbal and written communication skills are necessary. Must be proficient in Word and Outlook.

Great working environment with a comprehensive benefits package. Salary commensurate with experience and all candidates must have a stable work history and verifiable references.