Insurance Coordinator - ABA

Lighthouse ABA; New York (NY); On-site; USD 52,000 - 62,000; Full time

Job summary

Lighthouse ABA seeks an Insurance Coordinator to own eligibility and authorization for ABA services. You will verify benefits, secure initial authorizations, and manage re-authorizations to prevent service lapses, acting as a bridge between payers, the clinical team, and families.

The role emphasizes organization, persistence, and timely communication, with compensation based on experience in a full-time capacity.

Qualifications

• 1+ years of experience in insurance verification, prior authorizations, or a related healthcare administrative role (ABA, behavioral health, or pediatric therapy experience strongly preferred).
• Working knowledge of insurance concepts — eligibility, benefits, authorizations, medical necessity, and payer requirements.
• Strong organizational skills and exceptional attention to detail, with a proven ability to manage many deadlines at once without letting anything slip.
• Clear, professional written and verbal communication.
• Comfort working in insurance portals, EHR/practice-management systems, and standard office software (spreadsheets, email).
• Persistence and comfort with payer follow-up — including phone calls and appeals of incomplete or delayed requests.
• A discreet, professional approach to confidential health information (HIPAA).

Responsibilities

• Verify client eligibility and benefits for ABA services and confirm coverage changes.
• Prepare and submit initial authorization requests for ABA assessments and treatment.
• Track active authorizations: units approved, units used, expiration dates; initiate timely re-authorizations.
• Coordinate with BCBAs and clinical team to gather assessments, treatment plans, and reports for authorization.
• Monitor status through submission, follow-up, and payer requests; escalate delays as needed.
• Serve as the primary contact with the insurance team and inform internal teams of authorization status.
• Communicate coverage and authorization details to families clearly.
• Maintain accurate authorization records in client management and payer portals; keep dates and docs current.
• Track key dates and maintain reminders to prevent missed re-authorizations.
• Handle health information in compliance with HIPAA and privacy standards.

Skills

Insurance verification

Prior authorizations

HIPAA compliance

EHR systems

Organizational skills

Professional communication

Payer follow-up

Tools

Insurance portals

EHR/practice-management systems

Spreadsheets

Email

Job description

Lighthouse ABA provides Applied Behavior Analysis (ABA) services to children and families, delivering high-quality, individualized care across our service areas. Behind every child who receives services is a coordinated effort to make sure care is authorized, covered, and never interrupted. The Insurance Coordinator sits at the center of that effort.

About Lighthouse ABA

Lighthouse ABA provides Applied Behavior Analysis (ABA) services to children and families, delivering high-quality, individualized care across our service areas. Behind every child who receives services is a coordinated effort to make sure care is authorized, covered, and never interrupted. The Insurance Coordinator sits at the center of that effort.

Position Summary

We're looking for a detail-driven Insurance Coordinator to own the eligibility and authorization side of our ABA services. In this role, you make sure every client has active insurance coverage and valid authorization in place before and throughout their care — verifying benefits, securing initial authorizations, and staying ahead of re-authorization deadlines so that no child's services lapse. You'll be the connective tissue between payers, our clinical team, and families, translating insurance requirements into clear next steps and keeping our authorization pipeline accurate and current.

This is a role for someone who is organized, persistent, and detail oriented — someone who takes real ownership of deadlines and follows through until each authorization is confirmed. Position is full-time and compensation is based on experience ranging between $25-30/hr.

Key Responsibilities

Eligibility & Benefits Verification

• Confirm that referrals, diagnoses, and required documentation meet each payer's criteria for ABA services.
• Confirm new coverage whenever a client's coverage changes.

Authorization & Re-authorization Management

• Prepare and submit initial authorization requests for ABA assessments and treatment, ensuring each packet is complete and payer-compliant.
• Track every active authorization — units approved, units used, and expiration dates — and initiate re-authorizations well ahead of deadlines to prevent any lapse in services.
• Coordinate with BCBAs and the clinical team to gather assessments, treatment plans, progress reports, and supporting documentation required for authorization and continued-care requests.
• Monitor authorization status through submission, follow-up, and approval, escalating delays and resolving payer requests for additional information.

Payer & Internal Coordination

• Serve as the primary point of contact with our insurance team
• Keep clinical, intake, and billing teams informed of authorization status, upcoming expirations, and any coverage issues that could affect a client's schedule.
• Communicate coverage and authorization details clearly to families when needed, in plain, supportive language.

Records & Compliance

• Maintain accurate, up-to-date authorization records in our systems (client management platform and payer portals), ensuring dates, units, and documentation are always current.
• Track key dates and maintain a reliable tickler/reminder system so re-authorizations are never missed.
• Handle all client and health information in accordance with HIPAA and organizational privacy standards.

Qualifications

Required

• 1+ years of experience in insurance verification, prior authorizations, or a related healthcare administrative role (ABA, behavioral health, or pediatric therapy experience strongly preferred).
• Working knowledge of insurance concepts — eligibility, benefits, authorizations, medical necessity, and payer requirements.
• Strong organizational skills and exceptional attention to detail, with a proven ability to manage many deadlines at once without letting anything slip.
• Clear, professional written and verbal communication.
• Comfort working in insurance portals, EHR/practice-management systems, and standard office software (spreadsheets, email).
• Persistence and comfort with payer follow-up — including phone calls and appeals of incomplete or delayed requests.
• A discreet, professional approach to confidential health information (HIPAA).

Preferred

• Direct experience with ABA authorizations and continued-care/re-authorization workflows.
• Familiarity with Medicaid and commercial payer requirements in our service areas.
• Experience coordinating with BCBAs or clinical teams to assemble authorization documentation.

Skills & Attributes

• Highly organized and deadline-driven
• Detail-oriented and accurate
• Proactive and self-directed — you chase down answers rather than wait for them
• Collaborative and responsive across teams
• Calm and professional under pressure