Insurance & Compliance Coordinator

Ultimate Staffing; Tualatin (OR); On-site; USD 65,000 - 95,000; Full time

Job summary

Ultimate Staffing represents a leading local construction company seeking a Compliance & Insurance Coordinator to support contractor compliance, insurance administration, and regulatory requirements across active projects. The role rewards meticulous organization, proactive problem-solving, and clear communication with subcontractors, brokers, and internal teams to keep projects compliant and on track.

If you thrive on details and risk management, this is a stable opportunity with room to grow

Qualifications

• 3+ years in compliance, insurance administration, construction administration, or related field.
• Knowledge of commercial insurance and risk management preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and relationship-building abilities.
• Proficiency with Microsoft Office; construction software a plus.

Responsibilities

• Review subcontractor and vendor insurance documents, including COIs and endorsements, for multiple policy types.
• Confirm insurance requirements before contract execution and project mobilization.
• Coordinate with subcontractors, brokers, and internal teams to obtain docs and resolve deficiencies.
• Monitor insurance expirations and renewals to maintain compliance.
• Track insurance status using compliance and construction management software.
• Assist with builder's risk policy administration and bond coordination.
• Collaborate with legal, risk management, and project teams on insurance matters.
• Manage business registrations and licenses across states, renewing as needed.
• Maintain accurate records and suggest process improvements to reduce risk.

Skills

Compliance

Insurance administration

Construction administration

Attention to detail

Communication

Tools

Microsoft Office

Construction software

Job description

Our client, a leading local construction company, is looking for a detail-oriented Compliance & Insurance Coordinator to support contractor compliance, insurance administration, and regulatory requirements across active projects.

This is an excellent opportunity for someone who enjoys working with people, managing details, and helping keep projects on track while reducing risk.

Our client, a leading local construction company, is looking for a detail-oriented Compliance & Insurance Coordinator to support contractor compliance, insurance administration, and regulatory requirements across active projects.

This is an excellent opportunity for someone who enjoys working with people, managing details, and helping keep projects on track while reducing risk.

What You'll Do

• Review subcontractor and vendor insurance documentation, including certificates of insurance, policy endorsements, and coverage details for General Liability, Workers' Compensation, Auto, Umbrella, and Professional Liability policies.
• Ensure insurance requirements are met prior to contract execution and project mobilization.
• Partner with subcontractors, insurance brokers, and internal teams to obtain documentation and resolve compliance deficiencies.
• Monitor insurance expirations and proactively manage renewals to maintain compliance.
• Utilize compliance and construction management software to track insurance status, documentation, and vendor compliance.
• Support project insurance programs, including builder's risk policy administration and bond coordination.
• Collaborate with legal, risk management, and project teams on insurance-related matters and compliance requirements.
• Manage business registrations, licenses, and renewals across multiple states and jurisdictions, including new registrations as needed.
• Maintain accurate records and support process improvements that strengthen risk management and compliance efforts.

What We're Looking For

• 3+ years of experience in compliance, insurance administration, construction administration, or a related field.
• Knowledge of commercial insurance, contractor compliance, or risk management preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and relationship-building abilities.
• Proficiency with Microsoft Office; experience with construction software is a plus.

Why Apply?

• Join a respected and growing construction organization
• Collaborative team environment
• Opportunity to make a direct impact on project success
• Stable, long-term career growth potential

If you're a proactive professional who thrives on organization, problem-solving, and keeping operations running smoothly, we'd love to connect with you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.