Compliance Administrator – Construction (San Rafael, CA)

Sausalito Liquor Co; San Rafael (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Sausalito Liquor Co in San Rafael, CA, is seeking a Compliance Administrator – Construction to help manage risk, insurance certificates, and fleet records. The role requires coordination with field teams, safety, legal, and finance, with a focus on accuracy and timely renewals.

You'll maintain records, support OSHA reporting, and assist with audits while collaborating across departments. The position answers to the Risk Manager and sits mainly in-office with some site visits.

Qualifications

• 2+ years in risk management, insurance, or compliance or a bachelor's degree in occupational safety, risk management, business, or a similar field.
• Advanced Excel skills and comfort across Microsoft Office.
• Strong attention to detail and the discipline to double-check your work.
• Confident, professional communication with internal teams, insurers, and regulators.
• Self-direction: you can juggle a heavy workload and set your own priorities.
• Integrity and a team-first attitude.

Responsibilities

• Own the subcontractor and vendor certificate-of-insurance tracking system: flag gaps, chase expirations, and confirm coverage matches contract requirements.
• Request and send out the company's own certificates in partnership with its insurance broker.
• Keep underwriters informed of higher-risk operations and weather events by staying in sync with field teams on project status and equipment locations.
• Help prepare for the yearly insurance renewal, including the broker meeting and related conferences.
• Oversee registrations and renewals for company vehicles and equipment.
• Maintain the list of authorized drivers and administer California's DMV Employer Pull Notice (EPN) program.
• Prepare state and federal regulatory filings and renewals tied to company equipment.
• Gather facts, photos, and records during incident investigations.
• Help assemble annual OSHA injury and illness logs (300/300A).
• Sit in on quarterly workers' compensation claim reviews and help get ready for related audits.
• Pull together documentation for litigation, hearings, and insurer inquiries.
• Build the agenda and materials for a monthly safety leadership meeting.
• Keep risk department records organized, current, and easy to find.
• Take on special projects as the department grows.

Skills

Advanced Excel

MS Office

Attention to detail

Communication

Self-direction

Integrity

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Compliance Administrator – Construction (San Rafael, CA)

Compliance Administrator– Construction

Marin County, CA | Full-Time | $70,000 – $80,000

The Opportunity

Our client is a long-standing heavy civil construction contractor looking for a Compliance Administrator to be the right hand of its Risk Manager. You'll keep insurance, fleet, and safety records airtight and help the company stay ahead of its exposures. You'll work with nearly every department, including field operations, safety, legal, labor relations, estimating, and finance. Most days are spent in the office, with occasional trips to jobsites and industry events.

If you like being the person who knows exactly where every certificate, renewal, and deadline stands, this role is for you.

Your Focus Areas

Insurance & Certificates

• Own the subcontractor and vendor certificate-of-insurance tracking system: flag gaps, chase expirations, and confirm coverage matches contract requirements
• Request and send out the company's own certificates in partnership with its insurance broker
• Keep underwriters informed of higher-risk operations and weather events by staying in sync with field teams on project status and equipment locations
• Help prepare for the yearly insurance renewal, including the broker meeting and related conferences

Fleet & Equipment

• Oversee registrations and renewals for company vehicles and equipment
• Maintain the list of authorized drivers and administer California's DMV Employer Pull Notice (EPN) program
• Prepare state and federal regulatory filings and renewals tied to company equipment

Safety, Claims & Legal Support

• Gather facts, photos, and records during incident investigations
• Help assemble annual OSHA injury and illness logs (300/300A)
• Sit in on quarterly workers' compensation claim reviews and help get ready for related audits
• Pull together documentation for litigation, hearings, and insurer inquiries
• Build the agenda and materials for a monthly safety leadership meeting

Department Operations

• Keep risk department records organized, current, and easy to find
• Take on special projects as the department grows

What You Bring

• 2+ years in risk management, insurance, or compliance, or a bachelor's degree in occupational safety, risk management, business, or a similar field
• Advanced Excel skills and comfort across Microsoft Office
• A sharp eye for detail and the discipline to double-check your work
• Confident, professional communication with internal teams, insurers, and regulators
• Self-direction: you can juggle a heavy workload and set your own priorities
• Integrity and a team-first attitude

Bonus Points

• Background in construction or insurance
• Experience with construction ERP or mobile field software
• Scripting skills (Python, VBA) for automating reports and trackers

Physical Requirements

Expect a mix of office time and field visits. On site, you'll deal with noise, weather, stairs, and uneven surfaces, and you'll occasionally carry up to 25 lbs.

Compensation & How to Apply

Pay range: $70,000 – $80,000 per year

Additional Postings available from Perfect Timing Personnel Services