Instructional Dean Support Specialist

The Chronicle Of Higher Education, Inc.; Fresno (CA); On-site; USD 40,914 - 50,323; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking a Temporary Instructional Administrative Assistant at Clovis Community College, CA.

The role provides high-level administrative support to the instructional Dean, handling class schedules, faculty loads, documents, reports, and coordination of events and meetings. Responsibilities include managing calendars, preparing minutes, processing payments, and supporting budget variance reporting.

Qualifications

• Knowledge of modern office practices, equipment and software.
• Payroll and general accounting practices.
• Communication skills; document composition; data management.
• Confidentiality and equity-minded service; professional interactions.
• Ability to work under deadlines and manage multiple tasks.

Responsibilities

• Provide advanced administrative support to a Dean; manage schedules, records and reports.
• Screen calls, coordinate calendars, liaise with departments and vendors.
• Generate and analyze class schedule reports for the upcoming year.
• Prepare load contracts and manage payroll processes, auditing time logs and leave.
• Coordinate staff/faculty hiring, maintain confidential personnel records.

Skills

Office practices

Scheduling

Communication

Confidentiality

Deadline-driven

Education

High school diploma or GED + 4+ years experience

Associate degree preferred

Tools

Scheduling software

Spreadsheets

Databases

Job description

The Chronicle Of Higher Education, Inc. is seeking a Temporary Instructional Administrative Assistant at Clovis Community College, CA.

The role provides high-level administrative support to the instructional Dean, handling class schedules, faculty loads, documents, reports, and coordination of events and meetings. Responsibilities include managing calendars, preparing minutes, processing payments, and supporting budget variance reporting.