Instruction Program Assistant III

RIVER RUN - INSTRUCTION DEPT

Fredericksburg (VA)

On-site

USD 42,000 - 71,000

Full time

14 days+

Application generator

Stand out for this role — generate a tailored resume and cover letter in about a minute.

Get past ATS filters

Benefits offered by this job

Tuition Reimbursement

Healthcare Benefits

VRS Retirement

Job summary

River Run - Instruction Dept within Spotsylvania County Public Schools seeks an Instruction Program Assistant III to provide routine clerical and administrative support for the Instruction department in Fredericksburg, VA. The role includes records management, correspondence, calendar control, meeting setup, and liaison with vendors.

Required: High School Diploma or GED and at least 3 years in bookkeeping, accounts payable or related roles.

Qualifications

Three (3) years of experience in a bookkeeping, accounts payable or related position.

Responsibilities

Provides routine clerical and administrative support to the Instruction department.
Maintains records and files, prepares correspondence and informational materials.
Responds to routine inquiries and coordinates office needs.
Prepares and distributes correspondence, memoranda, and reports using established procedures.
Maintains calendars, schedules meetings, and assists with meeting preparation and follow-up.

Skills

Bookkeeping

Accounts payable

Administrative support

Clerical

Education

Associates Degree in Finance/Accounting or related field

High School Diploma or GED

Job description

Instruction Program Assistant III

Spotsylvania County School District RIVER RUN - INSTRUCTION DEPT - FREDERICKSBURG, Virginia Open in Google Maps

This job is also posted in Spotsylvania County Public Schools

Job Details

Job ID: 5904925

Application Deadline: Sep 10, 2026 11:59 PM (Eastern Standard Time)

Posted: Aug 27, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

The Instruction Program Assistant III provides routine clerical and administrative support to the various functions of the Instruction department. This position maintains records and files, prepares correspondence and informational materials, responds to routine inquiries, coordinates office needs, and performs a variety of administrative tasks to support efficient departmental operations.

Essential Job Functions

Maintains complete records of certain financial transactions for the department by maintaining a productive financial filing system in compliance with general office policies and procedures.
Establishes and coordinates the efficient operation of several account lines; reconciles accounts and provides reports for the central office.
Prepares the monthly annual reports and records in compliance with auditor’s regulations; maintains financial reports and provides information to supervisors as requested.
Maintains productive communications with vendors to secure and maintain supplies and equipment.
Maintains organized department records, files, forms, and general office documentation.
Provides routine clerical and administrative support to the department and the leadership teams of the department.
Receives and screens visitors, telephone calls, email, and mail; responds to routine inquiries and refers matters requiring supervisory attention as appropriate.
Prepares and distributes correspondence, memoranda, reports, and other routine documents using established procedures and formats.
Prepares informational materials, agendas, forms, and other documents specific to the department.
Maintains calendars, schedules meetings, and assists with meeting preparation and follow-up as requested.
Maintains accurate records and files related to department activities, programs, and operations.
Processes routine departmental paperwork, forms, purchase documentation, and other administrative materials in accordance with established procedures.
Assists with the preparation and organization of routine reports and information requested by supervisors.
Communicates with vendors and other external contacts regarding routine departmental needs, supplies, equipment, and services.
Orders, receives, and maintains office supplies and materials as assigned.
Assists with the coordination of departmental events, meetings, trainings, and other activities.
Provides routine assistance to staff regarding departmental procedures, forms, schedules, and other administrative matters.

Education and Experience

Required

High School Diploma or GED
Three (3) years of experience in a bookkeeping, accounts payable or related position

Preferred

Associates Degree in Finance, Accounting or related field

About Spotsylvania County Public Schools

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools, please visit our website athttps://www.spotsylvania.k12.va.us/ .

Employment Terms

Employment may be offered as a 12-Month (243 Day), full-time position. The work schedule for this position is 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility

Eligible

Together, we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace.

Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.

Position Type: Contract

Salary: $41,849 to $71,135 Per Year

Job Requirements