Institutional Data Coordinator

Socket.dev; Kentucky; On-site; USD 42,000 - 62,000; Full time

Job summary

Malone University is seeking an Institutional Data Coordinator to provide essential administrative and data management support to the Director of Financial Aid & Institutional Research. The role focuses on compiling data for IPEDS cohorts, Peterson’s, NCAA, and related reporting, while keeping the Academic Catalog and Credential Engine inventories current.

The position emphasizes accuracy, confidentiality, and collaboration across departments to ensure reliable institutional data and reporting

Qualifications

• Associate degree preferred; 1–2 years of higher education or administrative support experience.
• Strong data management and reporting abilities; attention to accuracy and consistency.
• Ability to handle confidential information with discretion; work well in teams and across offices.

Responsibilities

• Coordinate data collection for institutional and external reports (IPEDS, Peterson’s, HLC Annual, NCAA).
• Maintain and update the University Academic Catalog and Credential Engine inventory.
• Support university assessment, outcomes pages, and data-driven decision-making.

Skills

Attention to detail

Data integrity

Discretion with confidential info

Collaboration

Organizational skills

Communication skills

Education

Associate degree preferred

Tools

Modern Campus Catalog TM

Credential Engine

Excel

Google Sheets

Google Docs

Microsoft Word

PowerPoint

Job description

Biblical Principles and Expectations: All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further Malone's mission to provide students with an education based on biblical faith in order to develop men and women in intellectual maturity, wisdom, and Christian faith who are committed to serving the Church, community, and world.

I. University Overview

Malone strives to provide an education that produces graduates with a love of truth and a vibrant, mature faith. Our intent is that students attain the wisdom, knowledge, and skills necessary to serve, engage, and transform the communities in which they live and work. To this end, we provide the curricular and co-curricular context in which to pursue the following educational goals: Understand and critically engage those bodies of knowledge and cultural influences that have shaped the world; Understand the biblical, historical, and theological foundations of the Christian faith; Think critically and creatively and communicate effectively in multiple contexts; Attain expertise in at least one profession or academic discipline and lay the foundation for meaningful work or further studies at the graduate level; and explore the implications of the Christian faith for all areas of living, including intellectual, spiritual, and community pursuits.

II. University Expectations

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds Malone in prayer
• Participates in community worship as schedule permits
• Demonstrates behavior aligned with Malone's Mission, Foundational Principles, Doctrinal Statement and its Community's General Principles
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

III. Job Summary

• The Institutional Data Coordinator provides critical administrative and data management support to the Director of Financial Aid & Institutional Research. This position is responsible for the compilation of data necessary for university external and internal reporting, including but not limited to, IPEDS cohorts, Peterson's, NC-SARA, NCAA, and HLC. Collects, collates, and generates program review metrics and other requested data reports. Assists in updating and maintaining the University Academic Catalog and the institutional profile hosted by Credential Engine.

IV. Essential Duties and Responsibilities

Data Reporting

• Coordinate data collection required for institutional and external reports, including, but not limited to:
  • IPEDS Cohorts
  • Peterson's
  • HLC Annual
  • NCAA
  • Service Learning
  • Ohio Department of Higher Education reporting
• Respond to internal requests for institutional data
• Ensure the integrity and accuracy of institutional data
• Compile data needed for university assessment and outcomes webpages

Academic Catalog and Credential Inventory Maintenance

• Content manager of the print and online undergraduate and graduate catalogs using Modern Campus Catalog TM
• Annually update the inventory of available Malone programs displayed through Credential Engine

Other Duties

Fulfill other tasks as assigned to support institutional research activities and university goals.

V. Knowledge, Skills and Abilities

• Strong working knowledge of Microsoft Excel and Google Sheets (including sorting, data validation, formatting, and basic formulas like VLOOKUP)
• Proficiency in Google Docs, Microsoft Word, and Powerpoint
• High attention to detail and commitment to data accuracy
• Comfort learning specialized software
• Ability to handle confidential information with discretion
• Ability to collaborate with others
• Excellent organizational management skills
• Excellent interpersonal and communication skills
• Professionalism

VI. Education and Experience

• Associate degree preferred
• 1-2 years of experience in higher education or administrative support experience

VII. Working Conditions / Physical Demands

• Work generally conducted in an office environment