Installer Pay & Payroll Specialist

Renewal by Andersen Metro & Midwest; Hayward (CA); On-site; USD 34,440 - 37,195; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

PTO & paid holidays

Student loan repayment and scholarship

Employee discounts

Job summary

Renewal by Andersen in Hayward, CA is seeking a Payroll & Installer Pay Specialist to manage high-volume payments, ensure accuracy in labor documentation, and support payroll operations for installers and staff. The role requires attention to detail, Excel proficiency, and experience with ADP Workforce Now.

The position is onsite at our Hayward office, with regular business hours and opportunities for process improvements within the payroll function.

Qualifications

• 2-3 years of experience in payroll/payables, preferably in construction or retail.
• Experience with ADP Workforce Now or similar payroll systems.
• Proficient in Microsoft Excel and reporting tools.
• Strong attention to detail and accuracy.
• Ability to manage a high-volume workload and meet deadlines.

Responsibilities

• Process high-volume installer payments daily and submit weekly batches for processing.
• Review and validate labor documentation for accuracy, completeness, and proper approvals.
• Maintain accurate payment records and process transactions in payroll systems.
• Investigate payroll payment discrepancies and resolve with internal teams.
• Verify weekly installer timecards and ensure timely payroll submissions.
• Assist with payroll processing for installers and employees, including reporting and data entry.
• Perform payroll audits to ensure accuracy and compliance.
• Develop and update SOPs related to installer pay and payroll processes.
• Identify and implement process improvements to enhance efficiency and controls.
• File, upload, organize, and maintain payroll and personnel documentation.
• Train new installers and employees on payroll procedures.
• Serve as backup for the Payroll Assistant.
• Perform other duties as assigned by management.

Skills

Payroll processing

Attention to detail

Data entry

Communication skills

Time management

Tools

ADP Workforce Now

Microsoft Excel

Job description

Renewal by Andersen is the custom division of Andersen Windows. Founded in 1903, Andersen Windows has been the world’s largest and most recognized brand for exclusive window and door systems. Renewal by Andersen was founded with the objective of creating a different and better window and door replacement experience for homeowners.

Renewal by Andersen - Hayward, CA

A successful InstallerPay & Payroll Specialist consistently delivers accurate and timely payroll and installer payments, proactively resolves issues, maintains compliance with company policies, supports continuous process improvement, and provides exceptional service to both field installers and internal teams.

Primary Responsibilities:

• Process high-volume installer payments, including installation labor, service labor, and backcharges, on a daily basis and submit weekly payment batches for processing according to established deadlines.
• Review and validate labor documentation to ensure accuracy, completeness, and proper approvals before payment processing.
• Maintain accurate payment records and process transactions within company systems, including Rforce and other payroll platforms.
• Investigate, reconcile, and resolve payment discrepancies by collaborating with internal departments and field personnel.
• Verify weekly installer timecards, resolve exceptions, and ensure timely payroll submissions.
• Assist with payroll processing for installers and employees, including reporting, data entry, and payroll submissions.
• Perform payroll and payment audits to ensure accuracy, compliance, and adherence to company policies and regulatory requirements.
• Develop, maintain, and update Standard Operating Procedures (SOPs) related to installer pay and payroll processes.
• Identify and recommend process improvements to enhance efficiency, accuracy, and internal controls.
• File, upload, organize, and maintain payroll, payment, and personnel documentation in accordance with company record retention policies.
• Train new installers and employees on company systems, payroll procedures, and payment processes.
• Serve as backup for the Payroll Assistant during absences, ensuring continuity of payroll operations.
• Perform other duties and responsibilities as assigned by management.

Qualifications:

• 2-3 years of experience in a similar role (preferably construction or retail).
• Knowledge of ADP Workforce Now or similar payroll systems.
• Knowledge of payroll and/or accounts payable processes.
• Proficiency in Microsoft Excel and reporting tools.
• Strong attention to detail and accuracy.
• Strong organizational, analytical, and communication skills.
• Ability to manage a high-volume workload and meet deadlines.

Schedule, Compensation and Benefits:

• Onsite in our Hayward office
• Monday-Friday, 8:00am-5:00pm or 9:00am-6:00pm, with flexibility based on business needs.
• Competitive compensation of $25-$27 an hour, based on experience.
• Medical, dental, vision, and life insurance
• 401(k) with generous company match percentage
• PTO & paid holidays
• Student loan repayment and scholarship program
• Employee perks discount program, and more!

Hourly Rate

$25 - $27 USD

DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.

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