Installations Operations & SOW Coordinator

Zeus Fire and Security; Paoli (CO); On-site; USD 42,000 - 52,000; Full time

Job summary

Universal Atlantic Systems (UAS) is seeking a detail-oriented administrator to support the National Installation and Operations Support division. The role involves handling job creation duties, data entry in ERP, and administrative tasks to keep projects on track.

Responsibilities include creating SOWs, coordinating with Sales and Operations, and maintaining accurate records and reports. A high school diploma and proficiency with MS Office are required.

Qualifications

• High school diploma required.
• 3 years of records management or administrative experience or equivalent.
• Must be detail oriented and proficient in MS applications including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Build new jobs created by sales department.
• Work proficiently within the enterprise resource planning (ERP) software.
• Assist with moderate to high level data and administrative requests as needed.
• Create and update Scope of Work (SOW) orders as needed to include all necessary details and accurate information.
• Possess a basic understanding of fire alarms, security, access control, and CCTV systems and equipment for accurate job and SOW creation and review.
• Upload all necessary job documents into ERP.
• Successfully work on multiple projects simultaneously while adhering to timeline constraints.
• Configure security system proposals based on a verbal or written client request.
• Update internal systems in a timely fashion to ensure pertinent information is captured for future access.
• Work with Sales and Operations departments professionally to ensure accurate information and a good client experience before installations begin.
• Possess a basic understanding of phases of construction where it relates to job and SOW creation.
• Update internal tracking reports and pull accurate reports upon request.
• All other duties as assigned.

Skills

Attention to detail

Education

High school diploma

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Universal Atlantic Systems (UAS) is seeking a detail-oriented administrator to support the National Installation and Operations Support division. The role involves handling job creation duties, data entry in ERP, and administrative tasks to keep projects on track.

Responsibilities include creating SOWs, coordinating with Sales and Operations, and maintaining accurate records and reports. A high school diploma and proficiency with MS Office are required.