Installation Admin

Zeus Fire and Security; Paoli (CO); On-site; USD 42,000 - 52,000; Full time

Job summary

Universal Atlantic Systems (UAS) is seeking a detail-oriented administrator to support the National Installation and Operations Support division. The role involves handling job creation duties, data entry in ERP, and administrative tasks to keep projects on track.

Responsibilities include creating SOWs, coordinating with Sales and Operations, and maintaining accurate records and reports. A high school diploma and proficiency with MS Office are required.

Qualifications

• High school diploma required.
• 3 years of records management or administrative experience or equivalent.
• Must be detail oriented and proficient in MS applications including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Build new jobs created by sales department.
• Work proficiently within the enterprise resource planning (ERP) software.
• Assist with moderate to high level data and administrative requests as needed.
• Create and update Scope of Work (SOW) orders as needed to include all necessary details and accurate information.
• Possess a basic understanding of fire alarms, security, access control, and CCTV systems and equipment for accurate job and SOW creation and review.
• Upload all necessary job documents into ERP.
• Successfully work on multiple projects simultaneously while adhering to timeline constraints.
• Configure security system proposals based on a verbal or written client request.
• Update internal systems in a timely fashion to ensure pertinent information is captured for future access.
• Work with Sales and Operations departments professionally to ensure accurate information and a good client experience before installations begin.
• Possess a basic understanding of phases of construction where it relates to job and SOW creation.
• Update internal tracking reports and pull accurate reports upon request.
• All other duties as assigned.

Skills

Attention to detail

Education

High school diploma

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

About UAS

Universal Atlantic Systems (UAS) is a national leader in integrated security solutions for commercial businesses. With over 50 years of industry experience and an in-house UL-listed Central Station, UAS specializes in video surveillance, intrusion detection, fire alarms, camera systems, access control, and 24/7 monitoring across a wide range of industries. UAS partners with organizations to protect their People, Property and Profits with customized, code-compliant solutions specialized to their industry needs. UAS is proud to be a part of Zeus Fire and Security.

Role Overview

This position is responsible for handling a variety of job creation duties, administrative duties, and operational support duties in the National Installation and Operations Support division.

Key Responsibilities

• Build new jobs create by sales department
• Work proficiently within the enterprise resource planning (ERP) software
• Assist with moderate to high level data and administrative requests as needed.
• Create and update Scope of Work (SOW) orders as needed to include all necessary details and accurate information.
• Possess a basic understanding of fire alarms, security, access control, and CCTV systems and equipment for accurate job and SOW creation and review.
• Upload all necessary job documents into ERP
• Successfully work on multiple projects simultaneously while adhering to timeline constraints.
• Configure security system proposals based on a verbal or written client request.
• Update internal systems in a timely fashion to ensure pertinent information is captured for future access.
• Work with Sales and Operations departments professionally to ensure accurate information and a good client experience before installations begin.
• Possess a basic understanding of phases of construction where it relates to job and SOW creation.
• Update internal tracking reports and pull accurate reports upon request.
• All other duties as assigned.

Qualifications

• High school diploma
• 3 years of records management or administrative experience, or equivalent experience
• Must be detail oriented and proficient in MS applications including Word, Excel, PowerPoint, and Outlook.

Work Requirements

• Position requires use of computer and scanner on a regular basis as well as ability to move and maintain files
• Must have ability to interact professionally with varying personalities and all levels within the organization

EEOC Statement

UAS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.