Installation Site Logistics Coordinator

IT8; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation package

Flexibility

Great work environment

Job summary

IT8 in Austin, TX seeks a Site Logistics Coordinator to plan, coordinate and track tool and machinery installations for field projects. You will work with Project Managers to identify equipment needs, manage inbound/outbound movements and ensure compliance with site protocols.

The role emphasizes organization, bilingual English/Spanish communication, and hands-on coordination. Travel may be required. US work authorization is required. MS Office proficiency is expected.

Qualifications

• Degree in Engineering, related field or equivalent.
• Bilingual English/Spanish is required.
• 3–4 years of experience in site logistics, administrative support, project coordination, or a related operational or engineering support role preferred.
• Strong organizational and analytical skills with attention to detail.
• Effective communication and customer-oriented mindset.
• Proficiency in MS Office.
• Team-oriented, flexible, and results-driven approach.
• Must be available to travel, if needed.
• Valid authorization to work in the United States.

Responsibilities

• Plan and coordinate tool assignment and installation equipment for each project.
• Collaborate with Projects Managers to identify tools and equipment for each project.
• Coordinate and track machinery movement; manage inbound/outbound activities for machinery.
• Supervise external service personnel access and entry of external drivers/technicians.
• Organize, deliver, and audit tooling carts; monitor tool usage.
• Maintain inventory records; conduct physical counts and reconcile discrepancies.
• Monitor machinery usage and status; ensure readiness for use.
• Oversee fuel levels and generation equipment to avoid downtime.
• Procure materials and equipment for installations and coordinate shipments to factories.
• Report inventory status to Installation Manager and coordinate with installers.
• Liaise between Project Managers/Site Managers and external providers to support installation work.
• Assist Installation Planner to develop installation timelines and resources.

Skills

Bilingual English/Spanish

Education

Engineering degree or related field

Tools

MS Office

Job description

Key Responsibilities

• Planning and coordinate the tools assignment and installation equipment to each project.
• Collaborate with Projects Managers to identify the tools, machinery and installation equipment to each project.
• Coordinate and track machinery movement. Manage all inbound and outbound activities for machinery such as forklifts, boom lifts, scissor lifts, telehandlers, etc., ensuring smooth and timely operations.
• Supervise external service personnel access. Coordinate the entry of external drivers and technicians responsible for machinery repairs, ensuring compliance with site protocols.
• Tooling carts management. Organize, deliver, and receive tooling carts, conduct audits of their contents, and monitor tool usage to maintain operational efficiency.
• Inventory management of machinery and tools. Maintain accurate inventory records by conducting physical counts, reconciling discrepancies, and supporting the tooling warehouse as needed.
• Monitor machinery usage and status. Track the location and operational status of all machinery, ensuring they are in good working order and ready for use.
• Supervise fuel levels and electric generation equipment. Oversee the status of electric generation systems and machinery fuel levels to avoid downtime and ensure operational continuity.
• Order and track equipment and materials needed for installations. Manage the procurement of materials, resources and consumables needed for carrying out the installation task. Coordinating procurements and shipments to various factories to guarantee timely delivery and compliance with customer requirements.
• Report to the Installation Manager the inventory status and follow up the assignment to the installers the carts, equipment and machinery.
• Serve as liaison between Project Managers or Site Managers and external providers. Facilitate communication and coordination to support Installation Team in the development of mechanical or electrical assembly operations.
• Support Installation Planner to develop installation timelines, resources manpower and other management task inside Installation Department.

Note: This role does not involve IT, software development, Agile/Scrum, or technical engineering design.

Qualifications & Skills

• Degree in Engineering, related field or equivalent.
• Bilingual English/Spanish is required.
• 3–4 years of experience in site logistics, administrative support, project coordination, or a related operational or engineering support role preferred.
• Strong organizational and analytical skills with attention to detail.
• Effective communication and customer-oriented mindset.
• Proficiency in MS Office.
• Team-oriented, flexible, and results-driven approach.
• Must be available to travel, if needed.
• Valid authorization to work in the United States.

What We Offer

• This is a great opportunity to join a dynamic project with high potential of growth.
• Competitive compensation package.
• Flexibility, teamwork and a great work environment.

IT8 is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.