Inside Sales Coordinator

Smith-Blair; Texarkana (AR); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plan

401(k) with company contribution

Vacation pay

12 paid holidays

Job summary

Xylem is seeking an Inside Sales Coordinator to be the front line for customers and channel partners. You will own order entry, provide status updates, and guide product selection for water, gas, and industrial applications, collaborating with Outside Sales, Applications Engineering, Shipping, and Buyer/Planners to deliver accurate orders and on-time shipments.

We look for a high school diploma, strong math and analytical skills, and excellent communication.

Qualifications

• High School Diploma.
• Associate or Bachelor’s Degree preferred.
• Oracle based system experience preferred.

Responsibilities

• Enter and maintain orders in Oracle with accuracy; validate pricing, lead times, and ship-to data.
• Provide proactive stock and order status updates to customers and outside sales.
• Coordinate changes/expedites and respond to inquiries via phone, email, and portal.
• Process debits/credits, RMAs, and warranty requests timely and policy-compliant.
• Document customer interactions and complaints in CRM systems.
• Follow SOPs and training materials; support quote specialists as needed.
• Engage in ongoing training to grow product/process knowledge and accuracy.
• Perform other job-related duties as assigned by management.

Skills

Calm under pressure

First-call resolution

Collaborative team player

Strong math and analytical skills

Reading specs/submittals

Excellent oral and written comms

Typing speed 45 WPM

Education

Associate or Bachelor’s Degree (preferred)

High School Diploma

Tools

Oracle

Microsoft 365

Job description

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

If you are excited and passionate about helping solve water problems around the globe, consider joining our team today! Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark!

THE ROLE: The Inside Sales Coordinator at Xylem's Smith-Blair is the front line for customers and channel partners, owning order entry, status updates, and communication around orders while guiding product selection for water, gas, and industrial applications. You’ll collaborate daily with Outside Sales, Applications Engineering, Shipping, and Buyer/Planners to deliver accurate orders and on‑time shipments.

CORE RESPONSIBILITIES: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.

• Accurately enter and maintain orders in Oracle; validate Bill-To/Ship-To, pricing, lead times, special instructions, delivery/shipping dates, and item availability; coordinate changes/expedites.
• Provide proactive updates on stock status, open orders, shipment dates, backorders, and shipment history; elevate risks early.
• Respond to customer and outside sales inquiries via phone, email, and portal within team set targets.
• Process debits/credits, RMAs, and warranty requests in a timely, policy‑compliant manner.
• Document customer interactions in Front and customer complaints in Zoho.
• Follow SOPs and work instructions.
• Work with quote specialists to ensure quotation requests are processed to the customer’s specification and in the time allowed.
• Complete required on‑site/off‑site and virtual training to maintain product, system, and compliance proficiency and engage in continuous learning to grow as a professional.
• Perform other job‑related duties as assigned by management.

QUALIFICATIONS:

• High School Diploma
• Computer proficiency in Microsoft 365
• Calm under pressure, great at de‑escalation and first‑call resolution
• Collaborative team player
• Ability to read basic specs/submittals
• Interest in learning water/industrial/gas product lines
• Strong math and analytical skills
• Positive team contributor who works well with all team members
• Accurate typing at least 45 WPM
• Proficient in oral and written communications
• Associate or Bachelor’s Degree (preferred)
• Oracle based system experience (preferred)
• Experience in manufacturing, distribution, or public‑sector/utility sales (preferred)

Working Conditions:

This role operates in both a climate‑controlled office and a plant/manufacturing environment. Employees may experience periodic exposure to indoor and outdoor areas. Employees are regularly required to sit or stand, reach, bend, and move about the facility. Employees are regularly required to listen to, speak with, and see employees and customers throughout the day. Employees are regularly required to communicate using written, electronic, and verbal methods. Employees occasionally lift and carry up to 35 pounds.

SALARY:

We offer a competitive hourly pay range for this position. Xylem also offers a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, vacation pay based on year’s of service and twelve (12) paid holidays.

At Xylem, we embrace diversity and strive to create avenues where employees feel valued and appreciated through our DE&I initiatives and Employee Resources Groups (ERG). Xylem is proud to be an Equal Employment Opportunity and Affirative Action workplace. Xylem prohibits discrimination, harassment of any kind and does not discriminate in employment on the basis of race, color, religion, sex or sexual orientation (including pregnancy and gender identity), national origin, political affiliation, marital status, medical conditions or disability, genetic information, age, or other non‑merit factors.

Join the global Xylem team today! Xylem is a team creating advanced technology solutions to the world’s water challenges through developing new technologies and services that will improve the way water is used, conserved, and re‑used in the future is central to our work. Our products and services move, treat, analyze, monitor, and return water to the environment, in public utility, industrial, residential, and commercial building services settings. Xylem also provides a leading portfolio of smart metering, network technologies and advanced analytics solutions for water, electric and gas utilities.

Disclaimer: The information listed within this job description is designed to indicate the general nature of work expected for this position and shall not be viewed as a comprehensive inventory of all duties, responsibilities, and qualifications required in this position. Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.

Xylem reserves the right to modify this job description or assign other duties to this position as needed.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re‑use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well‑being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.

Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology!