Inside Sales Coordinator

COSCO SHIPPING (North America) Inc.; Secaucus (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive health coverage

Commuter benefits

401(k) retirement plan

Annual discretionary bonus

Company-paid life insurance

Disability insurance

Employee Assistance Program (EAP)

Job summary

SeaTrade International Inc., a subsidiary of COSCO SHIPPING (North America) Inc., seeks a detail-oriented professional for an onsite role based in Secaucus, NJ, supporting key sales and documentation functions.

The role involves contract filing, quotations, FMC filing support, and OBL printing, with opportunities to coordinate with Sales, Pricing, and Management. Onsite in Secaucus, NJ, with comprehensive benefits and growth potential.

Qualifications

• Experience supporting sales and documentation functions.
• Familiar with contract filing and rate agreements.
• Proficient in preparing quotations and reports.
• Knowledge of FMC filing processes is a plus.

Responsibilities

• Maintain and organize carrier contract records, including amendments and rate agreements.
• Ensure contracts and rate agreements are up to date and accessible.
• Coordinate with Sales, Pricing, and Management to obtain missing contract information.
• Prepare and issue customer quotations based on approved contracts and tariffs.
• Verify charges and prepare quotations accurately and timely.
• Prepare monthly and quarterly sales reports.
• Support FMC Rate Filing and record meeting minutes.
• Coordinate Original Bill of Lading (OBL) printing and ensure accuracy and timely printing.

Skills

Detail oriented

Document management

Sales support

Data entry

Tools

MS Excel

CRM software

Job description

SeaTrade International Inc., a subsidiary of COSCO SHIPPING (North America) Inc., is seeking a detail-oriented professional to join our team in an onsite role based in Secaucus, NJ, supporting key sales and documentation functions.

Key Responsibilities include but are not limited to:

Contract Filing

• Maintain and organize all carrier contract records, including Service Contracts (S/C), amendments, rate agreements, and related supporting documents.


• Ensure newly approved contracts and amendments are filed promptly and accurately in the appropriate system or shared folder.


• Ensure all contracts and rate agreements are properly maintained, easily accessible, and consistent with the rates being quoted and applied to shipments.


• Coordinate with Sales, Pricing, and Management to obtain missing or updated contract information.


• Ensure the latest version of each contract or amendment is maintained and outdated versions are properly identified.

Quotation

• Prepare and issue customer quotations based on approved contracts, tariff rates, market conditions, and customer requirements.


• Verify ocean freight rates, applicable surcharges, origin/destination charges, documentation fees, and other applicable charges before sending quotations.


• Coordinate with Pricing, Sales, and Operations when special rates or exceptions are required.


• Provide accurate, competitive, and timely quotations while supporting revenue growth and increasing quotation-to-booking conversion.


• Prepare the monthly sales report accurately and within the required reporting deadline.


• Collect and consolidate sales data from OCS and other applicable systems.


• Prepare sales performance reports by salesperson, customer, trade lane, commodity, contract, and other required categories.


• Maintain historical monthly reports for management review and future comparison.


• Assist management in preparing quarterly, half-year, and annual sales performance reports.


• Provide management with accurate and timely sales information to monitor performance, identify business opportunities, and make informed decisions.

FMC Rate Filing

• Support the preparation and filing of required Service Contract (S/C) information with the Federal Maritime Commission (FMC).


• Attend and support weekly/monthly sales meetings and record meeting minutes.


• Document key discussion points, sales performance updates, customer issues, market conditions, and management instructions.

OBL Printing

• Coordinate and process Original Bill of Lading (OBL) printing requests in accordance with company procedures.


• Verify that the OBL has been properly approved and that all required information is complete before printing.


• Ensure OBLs are printed within the required customer or operational deadline.


• Ensure OBLs are printed accurately and released on time while maintaining proper document control and minimizing the risk of documentation errors.

What We Offer:

Comprehensive health coverage – Medical, Dental, and Vision

Flexible Spending Accounts (FSA) – for healthcare and dependent care expenses

Commuter benefits – support for mass transit and parking

401(k) retirement plan – with a 100% company match up to 6%

Annual Discretionary Bonus

Company-paid life insurance – with optional additional coverage

Fully covered short-term and long-term disability insurance

Employee Assistance Program (EAP) – confidential personal and work-life support