Inside Sales and Office Administrator

Thompson Tire & Service; Davenport (IA); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Supplemental Insurance

Paid time off

401(k) with company match

Job summary

Thompson Tire & Service in Davenport, IA, is seeking an Inside Sales and Office Administrator to support store operations, invoicing, and data management while assisting customers with tire-related questions.

The role emphasizes organization, attention to detail, and proficiency with Excel; prior tire industry experience is not required, and you will work with store management and corporate to ensure accurate AR, invoices, deposits, and reporting.

Qualifications

• 2-4 years’ office experience preferred but not required.
• Ability to read and interpret documents such as invoices and statements.
• Ability to write routine reports and correspondence.
• Ability to solve practical problems with common sense and develop new methods for job excellence.
• Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
• Computer use and knowledge of Excel required.

Responsibilities

• Enter data accurately into the computer system and track results for credits and billing.
• Assist with open invoices, daily and month-end closing, and reporting as assigned.
• Create and process daily deposits and other financial reports as required.
• Input data for invoices, purchase orders, payables, billing, and other tasks.
• Find and resolve invoice, credit, and inventory errors to ensure accuracy.
• Monitor paper flow to ensure documents are accounted for and properly filed or distributed.
• Communicate issues and discrepancies to Store Manager and Corporate Office.
• Maintain data consistency with regular fact-checking.
• Answer phones as needed.

Skills

Data entry

Billing

Accounts receivable

Customer service

Organizational skills

Tools

Excel

Job description

Inside Sales and Office Administrator

Thompson Tire & Service Davenport, Iowa, United States

About this position

Description:

Thompson Tire and Service offers a unique opportunity for the right individual to join our team as an Inside Sales and Office Administrator. Prior experience in the tire industry is not required; however, we are seeking someone with strong organizational skills and the ability to learn new computer systems quickly. The ideal candidate will enjoy gathering store operations documentation and information, organizing it into clear and efficient files and systems, and supporting this facility's management and reporting functions. This position also includes assisting customers who call the store with questions about tires and the services we offer.

We need someone ready to tackle accounts receivable, invoicing, data management, credits, and inventory. If you are highly organized, pay attention to detail, have a positive team attitude, are dependable, and have always wanted this position, this might be for you.

Job Duties:

• Enter data accurately into the computer system and track results for proper credits and billing.
• Assist with open invoices, daily and month-end closing, and reporting as assigned.
• Create and process daily deposits and other financial reports as required.
• Input data for invoices, purchase orders, payables, billing, and other tasks.
• Find and resolve invoice, credit, and inventory errors to ensure accuracy.
• Monitor paper flow to ensure all documents are accounted for, completed, and legible, and filed or distributed to the appropriate parties.
• Communicate issues and discrepancies to the Store Manager and Corporate Office.
• Maintain consistency in all data with strict attention to detail and regular fact-checking.
• Answer phones as needed.

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Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• 2-4 years’ previous office experience preferred but not required.
• Ability to read and interpret documents such as invoices and statements.
• Ability to write routine reports and correspondence.
• Ability to solve practical problems with common sense and develop new and better methods for job excellence.
• Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
• Computer use and knowledge of Excel required.

Work Environment & Physical Demands

• Tire shop environment

Compensation & Benefits

• Competitive pay commensurate with experience
• Comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Supplemental Insurance
  • Paid time off and holidays
  • 401 (k) with company matching up to 4%

Salary Information

$18 - $23Hourly Wage