Inside Sales & Admin Coordinator — CRM & Growth Support

Ultimate Staffing Services; Escondido (CA); On-site; USD 34,440 - 37,195; Full time

Job summary

Ultimate Staffing Services is seeking an Inside Sales & Administrative Coordinator in a hands-on, growth‑focused role. You will support business growth through lead generation, CRM management, reporting, and admin support, leveraging strong communication and organization skills.

The role blends inside sales with operational duties, requiring proficiency with Microsoft Office and CRM platforms, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2+ years in inside sales, sales support, customer service, or admin roles.
• Experience with CRM platforms (Salesforce/HubSpot/Dynamics 365) preferred.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Outlook, Teams).
• Strong verbal and written communication and exceptional organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Conduct outbound calls to prospective customers and follow up on inbound leads.
• Qualify opportunities and schedule appointments for sales reps.
• Maintain accurate customer data in the CRM.
• Track sales activities, follow-ups, and pipeline progression.
• Prepare customer presentations, proposals, and sales materials.
• Pull and distribute sales, customer, and operational reports.
• Generate reports using CRM and Excel.
• Assist with data entry, record keeping, and document management.
• Coordinate meetings, calendars, and sales-related admin tasks.
• Communicate professionally with customers via phone and email.

Skills

Inside sales

CRM management

Communication skills

Organizational skills

Data reporting

Multi-tasking

Teamwork

Education

High school diploma

Tools

Salesforce

HubSpot

Dynamics 365

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Job description

Ultimate Staffing Services is seeking an Inside Sales & Administrative Coordinator in a hands-on, growth‑focused role. You will support business growth through lead generation, CRM management, reporting, and admin support, leveraging strong communication and organization skills.

The role blends inside sales with operational duties, requiring proficiency with Microsoft Office and CRM platforms, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.