Inside Sales/Admin. Assistant (TEMP) - Kauai

Grace Pacific Corporation; Lihue (HI); In loco; USD 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Grace Pacific Corporation in Hawaii is seeking an Administrative Assistant to handle calls, assist customers, and support branch operations at the Lihue location.

The role includes showroom merchandising, order processing, shipment documentation, and regular reporting. Candidates should have a high school diploma and at least 6 months of related experience, with basic computer skills and attention to detail.

Competenze

• High School Graduate.
• 6 months relevant experience in a similar operation.
• Familiarity with Traffic Control highly preferred.
• Proficient in Word, Excel, and Email.
• DOT requirements for Non-CDL drivers.

Mansioni

• Handle incoming calls and walk-in customers; process sales orders while building relationships.
• Merchandises the showroom; stock shelves; fulfill customer orders from the warehouse.
• Provide administrative support for the Branch; prepare letters and memos; handle deposits, reconciliations, and recordkeeping.
• Prepare documentation for outbound shipments and schedules for delivery/pickup.
• Produce reports such as shipping logs, open orders, past due accounts, and customer activity.
• Prepare price quotes and research product information in response to customer requests.
• Ensure product knowledge is updated and current.
• Assist Manager with scheduling of jobs; including outside sales as needed.
• Assist with inventory control, including annual year-end inventory count.
• Promote safety policies and workplace respect.

Conoscenze

Word

Excel

Email

10-key by touch

Formazione

High School Diploma

Descrizione del lavoro

PRINCIPAL DUTIES

1. Handles incoming calls and walk-in customers in a timely, courteous and efficient manner; processes sales orders while promoting and developing positive business relationships.
2. Merchandises the showroom, ensuring that shelves are appropriately stocked and showroom is neat and clean; fills customer orders, including retrieving material from the warehouse.
3. Provides administrative support for the Branch; prepares letters and memos; handles bank deposits, reconciliations, and recordkeeping; maintains Branch files; ensures appropriate levels of office supplies; manages the department's petty cash box.
4. Prepares documentation for all outbound shipment and schedules for delivery/pickup.
5. Produces a variety of reports, including but not limited to, shipping logs, open orders, past due accounts, and customer activity.
6. Prepares price quotes and/or research product information in response to customer requests.
7. Ensures that product knowledge is updated and current.
8. Assists Manager with the scheduling of jobs; including outside sales as needed.
9. Assists with inventory control, including annual year-end inventory count.
10. Performs other duties as assigned.
11. Promotes awareness of and follows Company and general safety policies.
12. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace

PRINCIPAL REQUIREMENTS

1. High School Graduate
2. 6 months relevant experience in a similar operation; familiarity with Traffic Control highly preferred.
3. Working knowledge of Word, Excel, Email. Adaptable to in-house software. Sufficient keyboarding skills to complete tasks in a timely manner. 10 key by touch.
4. Uses basic math functions to perform daily tasks.
5. Must be able to read and understand business documents and compose memos and other correspondence.
6. Good organizational administrative skills to multi-task effectively. Ability to work independently and complete tasks in a timely manner. Excellent interpersonal skills to ensure effective internal and external communications.
7. Valid Hawaii driver's license, Favorable Driver History Record and ability to meet DOT requirements for Non-CDL commercial drivers.