Inside Project Manager

Swan Associates; Newington (CT); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Vision insurance

Life insurance

HSA eligibility

Job summary

Swan Associates, headquartered in Newington, CT, seeks a full-time Inside Project Manager to lead complex commercial HVAC projects from quotation through closeout. You will work with our Strategic Solutions team to deliver on-time, on-budget results while maintaining meticulous records.

Qualifications include a Bachelor's in engineering, ability to read plans, and proficiency with Excel and Bluebeam. Competitive salary and benefits, including health and 401(k) with employer match, are offered.

Qualifications

• Bachelor’s degree in engineering or a related technical field.
• Ability to read and interpret construction plans, specifications, and equipment schedules.
• Previous experience in HVAC, construction, building systems, or a related industry preferred.

Responsibilities

• Manage multiple large-scale commercial HVAC projects, monitoring costs, pricing, scope changes, schedules, and deadlines.
• Perform equipment take-offs, prepare estimates and proposals, and assist with cost analyses.
• Coordinate with customers, Sales Engineers, Logistics, Leadership, installing contractors, and internal teams to drive project execution.
• Conduct site visits to support installing contractors and confirm procedures are followed.
• Identify and resolve project issues involving equipment, order discrepancies, backorders, scheduling, scope, and delivery.
• Maintain understanding of Swan’s product offerings and market conditions.
• Track lead times, releases, and delivery schedules to keep projects on track.
• Manage submittals, approvals, and order-processing to keep records accurate.

Skills

Project management

Reading plans & specs

Communication

Attention to detail

Education

Bachelor’s degree in engineering or related technical field

Tools

Microsoft Excel

Bluebeam

Job description

Headquartered in Newington, CT, Swan Associates is a 50+ year-old, family-owned, leading provider of commercial HVAC solutions, known for our commitment to exceptional quality, customer satisfaction, and professional growth opportunities. With full sales, service, and parts departments under one roof, we provide our customers – and our team – with the resources and expertise to see every project through from start to finish.

We offer a supportive team environment where your skills in project management and engineering capabilities are highly valued, appreciated, and rewarded.

Role Description

We are seeking a full-time, detail-oriented Inside Project Manager to join our growing team at Swan Associates. This role is ideal for a motivated, organized, team-oriented professional who thrives in a fast-paced environment and wants to play a central role in delivering exceptional outcomes on commercial HVAC projects.

As an Inside Project Manager at Swan, you will work closely with our Strategic Solutions team, comprised of experienced engineers and product specialists, to help deliver complex commercial HVAC projects from quotation and submittal through order fulfillment, installation support, and closeout. You will play a central role in the successful delivery of each project – applying technical, commercial, and organizational judgment throughout the project lifecycle while working hand in hand with talented, experienced industry professionals.

This is a meaningful opportunity for someone who takes pride in getting the details right and wants to build a lasting career at a strong, established organization with deep roots in the commercial HVAC industry for over 50 years.

Responsibilities

• Manage multiple large-scale commercial HVAC projects, monitoring costs, pricing, scope changes, schedules, and critical deadlines to support successful project delivery and team goals
• Perform equipment take-offs, prepare estimates and proposals, and assist with cost analyses to support project planning and solution development
• Coordinate with customers, Sales Engineers, Logistics, Leadership, installing contractors, and other internal teams throughout the sales and installation process to drive successful project execution and customer satisfaction
• Conduct site visits at active projects to support installing contractors, help resolve project-related needs, and confirm that established procedures are being followed throughout the installation process
• Proactively identify, communicate, and help resolve project issues involving equipment, order discrepancies, backorders, scheduling, scope, and delivery
• Maintain a strong understanding of Swan’s product offerings, competitive products, and current market conditions
• Track equipment lead times, releases, and delivery schedules to anticipate risks and help keep projects on track
• Manage submittals, approvals, and order-processing activities to keep projects accurate, organized, and compliant with company procedures
• Utilize and manage internal company systems to maintain complete project, customer, order, and communication records, including revisions, scope changes, and closeout materials
• Provide support, guidance, and training to new team members as needed

Qualifications

• Bachelor’s degree in engineering or a related technical field required
• Ability to read and interpret construction plans, specifications, and equipment schedules
• Previous experience in HVAC, construction, building systems, or a related industry preferred
• Strong organizational and time-management skills, with the ability to manage multiple projects and competing priorities in a fast-paced environment
• Proficient in Microsoft Excel and Bluebeam, with strong attention to detail and accuracy when working with estimates, proposals, submittals, orders, and project documentation
• Excellent communication and interpersonal skills, with the ability to work effectively with customers, installing contractors, Sales Engineers, and cross-functional internal teams
• Self-motivated, dependable, and able to take ownership of projects from early planning through order fulfillment, installation support, and completion
• Valid driver’s license and ability to travel locally to active project sites as needed
• Competitive salary ($70,000-$90,000) + bonus
• 401(k) with employer match
• Health insurance (multiple plan options)
• Vision insurance
• Company-sponsored life insurance
• Health Savings Account (HSA) eligibility