Innovative Medical Education Programs Manager

Socket.dev; Missouri; On-site; USD 58,000 - 100,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

401(k)/403(b) retirement plan

Tuition assistance

Job summary

Washington University in St. Louis in St. Louis, MO, seeks a Program Administrator to manage resident/fellowship educational objectives and supervise staff.

The role develops educational technologies, coordinates with GMEC/ACGME and School of Medicine, and ensures compliance across programs with data tracking and reporting. The incumbent oversees budget adherence, program quality, and data warehousing, while guiding staff in software usage for scheduling, evaluations, and demographics.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Minimum 5 years relevant work experience.
• No specific certification/professional license is required.
• Advanced understanding of national accreditation policies and hospital policies.

Responsibilities

• Supervises two or more office staff including monitoring time, performance appraisals, organizing office operations, monitoring the workflow of the office and coaching, counseling and disciplining employees.
• Monitors spending and develops trends to assure the office remains within budgetary constraints.
• Assembles educational research and project plans and teamwork assignments, directing and monitoring work efforts on a daily basis, identifying resource needs, performing quality review; and escalating functional, quality, timeline issues appropriately.
• Provides oversight for the relationship with the GMEC, ACGME and Program Coordinator, as well as, BJH and School of Medicine interactions related to reports and trainee location tracking and compliance.
• Liaison for accreditation information within the Department including troubleshooting as necessary.
• Analysis of resident and fellow quarterly duty hour violation data and ACGME data.
• Review and approval of educational programs and policy changes with the Program Director.
• Project support for education-related committees and Tasks Forces within the Department.
• Manages process improvement and quality assurance initiatives related to programs oversight, as well as works toward ensuring efficiency within programs.
• Manages various software related to the programs and ensures unification of all system data warehousing (past, present and future).
• Provides support on the creation of statistical and/or demographics reports.
• Leads and reports on all training initiatives; ensures faculty, residents/trainees and administrative staff are fully competent in the use of any relevant software (e.g., scheduling, procedure logging, evaluations, monitoring conference attendance, duty hours, program milestone tracking, as well as general personnel/demographic tracking).
• Oversees the systematic tools used to compile data on resident performance and rotations.
• Responsible for annual import/export of demographic information for new and archived users.
• Design/build/manage anonymous surveys for accreditation compliance.
• Oversight of Education Office Patient Safety and Quality Improvement Project List.
• Assists and supervises maintenance of websites as well as monitoring social media presence of the relevant training programs and any future social media expansion.
• Backup support for residency/fellowship coordinators for oversight of program compliance.
• Other duties as assigned.

Skills

Communication

Customer Service

Decision Making

Multitasking

Organizational Savvy

Statistical Analysis

SAS

Supervisory Management

Independent Judgment

Prioritization

Education

Bachelor's degree

Master's degree

Tools

Statistical software (SAS)

Job description

Washington University in St. Louis in St. Louis, MO, seeks a Program Administrator to manage resident/fellowship educational objectives and supervise staff.

The role develops educational technologies, coordinates with GMEC/ACGME and School of Medicine, and ensures compliance across programs with data tracking and reporting. The incumbent oversees budget adherence, program quality, and data warehousing, while guiding staff in software usage for scheduling, evaluations, and demographics.